Collective Processing of G/L Account Master Records

Use

You can edit the master records of multiple G/L accounts in one step.

You should use this function is you want to make systematic changes to multiple G/L account master records, such as changing the P&L statement account type of multiple P&L accounts.

With collective processing, you can change the master records of existing G/L accounts. You cannot create G/L accounts.

Collective processing (also known as mass processing) contains various functions with which you can change G/L account master records. You can find documentation in the SAP Library under Start of the navigation path CA - Cross-Application Components Next navigation step General Application Functions (CA-GTF) CA Mass Maintenance Mass Maintenance End of the navigation path .

Features

The following functions are available for collective processing:

Change chart of accounts data

With this function, you can change the master data in the chart of accounts area of multiple G/L accounts.

Change company code data

With this function, you can change the master data in the company code specific area of multiple G/L accounts.

Change account name

With this function, you can change the account names of multiple G/L accounts, which can even be in different charts of accounts.

Activities

You can access collective processing of G/L account master records from the G/L accounting menu as well as from General Ledger Accounting Customizing.

Select the desired function:

From the menu, Accounting Financial accounting General ledger accounting Master records Collective processing .
In Customizing , Financial Accounting General Ledger Accounting G/L Accounts Master Data G/L Account Creation Change G/L Accounts Collectively .

In the initial screen, select the G/L accounts you want to change and choose Execute .

You can include additional selection fields. To do this, select selection fields .

If you have selected a large number of G/L accounts, you have to specify how the changes are to be carried out. Select Display all records .
The G/L accounts selected are displayed in a table with some of the pre-selected master data fields. In this table, you can:

Function	Description	Button
Select master data fields	Changes the selection of master data fields displayed in the table	Select fields
Replace all values	Replaces the values for all selected G/L accounts with the value you enter in the header row of the New column. Enter the new value in the header line of the New column.	Change field values
Replace certain old values	Limits the changes to fields of G/L accounts containing a specific old value. Enter the new value in the header row of the New column and the old value to be replaced in the Repl (replace) column.	Constraints
Display old values	Displays the old value in addition to the new value for each G/L account.	Old values
Reverse changes	Reverses your changes prior to saving. You cannot reverse changes after saving.	Reverse changes

Save your changes.