If you do not know the storage location or batch number when you enter a goods issue, or if the required quantity is to be taken from various storage locations or batches, you can use the storage location and batch selection function.
Storage location selection
Batch selection
Depending on whether the material is handled in batches, either just the storage location selection list or the storage location and batch selection list are displayed.
The SAP System can also use automatic functions to determine storage locations and batches:
Stock determination
Batch determination
When stock determination is active, the storage location selection list is not displayed.Stocks are determined via a stock determination strategy that you must have defined in advance (refer to Stock Determination ).
If batch determination is active, the system will display the screen for batch determination instead of the batch selection list for materials handled in batches (refer to Batch Determination ).
When both batch determination and stock determination are active, the stocks from which material is withdrawn depends on how batch determination and stock determination have been configured. You define this in the relevant search strategies.
If the material is not handled in batches, the storage location selection list contains all of the storage locations at which the material is stored.
To display this list, enter
* in the
Storage location
field for the item in question.
If the material is handled in batches, the selection list contains all of the batches of the material, with the respective storage location.
To display this list, enter
* in the
Storage location
field. Alternatively, you can enter a storage location and enter
* in the
Batch
field. The list is limited to batches belonging to the specified storage location.
You can sort the resulting list according to various criteria, as follows:
By stock quantity, in ascending or descending order
By the first in first out (FIFO) principle or by the last in first out (LIFO) principle (for batch list only)
By the shelf life expiration date (for batch list only)
The system automatically proposes a distribution of the quantity to be withdrawn according to the selected sort criterion. You can still change the proposed distribution manually.
You can maintain the following values in the parameter ID
MB_SORT
as a specification for a sort criterion.
ABST: Quantity in descending order
AUFS: Quantity in ascending order
FIFO: First in first out
LIFO: Last in first out
FIFV: Shelf life expiration date in ascending order
LIFV: Shelf life expiration date in descending order
Enter * in the
Storage location
field for an item. If the material is handled in batches, you can, as an alternative, enter a storage location in the
Storage location
field and
* in the
Batch
field.
The storage location selection list, or the storage location and batch selection list appears.
The quantity to be withdrawn is distributed in descending order by stock quantity: In the example, the system suggests distributing the requirement quantity.
To accept the proposed distribution, select
Back
. The system creates a goods issue item for every selected line of the list.
If you wish to distribute the quantity differently, you can do so manually or have the system propose a different distribution.
To distribute the quantity manually, proceed as follows:
Select the items (storage locations/batches) you want to process and deselect those that you do not want to use.
Enter the quantity for every item selected. Make sure you take the available stock (last column on the right) and the quantity to be distributed (
Targ. qty
field) into account.
Select
Back
to adopt the selected items as goods issue items.
You can cancel the manual distribution and request the system to create a new distribution proposal by selecting
Edit
→
Reapportion
To have the system create a new distribution proposal, proceed as follows:
Select
Proposal
and the desired sort criterion (for example,
Quantity ascending
).
A dialog box appears, in which you inform the system whether you want to keep the current distribution.
If you choose
Yes
only the items on the list are re-sorted. The system does not propose a redistribution of the quantity.
To have the system re-sort the items and propose a new distribution of the target quantity according to the new criterion, select
no
.
Select
Back
to adopt the selected items as goods issue items.