Posting Business Transactions in Accounts Payable

Purpose

You post accounting data for vendors in Accounts Payable . From there, the data is sorted by vendor and made available to other areas such as the purchasing system. When you post data in Accounts Payable , the system creates a document and passes the data entered to the general ledger. General ledger accounts are then updated according to the transaction concerned (payable, down payment, and so on).

Integration

Since the individual applications (general ledger and subledgers) all exchange data, individual business transactions only have to be entered once. See also: Organizational Structure of Financial Accounting

Features

Postings are automatically triggered from the operative transactions in Accounts Payable . Invoice values are provided for cash management, in order to optimize liquidity planning.

Note Note

SAP provides two variants for carrying out business transactions in Accounts Payable:

End of the note.

Standard transaction: Accounting Financial accounting Accounts payable Document entry Other Invoice - general or Credit memo - general .
Single screen transaction: Accounting Financial accounting Accounts payable Document entry Invoice or Credit memo .

You cannot switch between both transactions.

The system carries out consistency checks before saving the data. When the debits equal the credits, and the data is complete, post the document. If errors exist, the data is not saved, and the system proposes adjustments.

The system updates the document file and the G/L account balances.