The following example explains the processing of an original application file using a workstation application that is integrated directly in the functions of document management.
In this example, you process a document info record of the document type
DRW
(engineering/design drawing).
In the first step you set up the outline for the documentation. You create an original application file with the workstation application
Microsoft Word
.
While doing this, the document info record is displayed separately in the current processing window and the Word file is open in a second window (
outplace
).
You transfer the
Document Status
field from the document info record in the SAP system to this original application file.
In the second step you display the document info record and the assigned original application file (Word file).
Microsoft Word is started directly in the processing window of the document info record
(inplace)
.
You make the settings for Office integration in Customizing for
Document Management
under
Define Workstation Application.
For general information about the settings, see
Desktop Office Integration
.
The application Microsoft Word (
WRD)
was defined in the
Define Workstation Application
activity. For this example you also make the following settings for Office integration:
Activity:
Define Workstation Application in Network
You make two entries for the workstation application WRD with the required data carrier type (such as PC for front-end computers using Windows NT operating system).
Field |
First Entry for Change Mode |
Second Entry for Display Mode |
---|---|---|
|
2 |
1 |
|
%SAP-OFFICE-INTEGRATION.OUTPLACE% |
%SAP-OFFICE-INTEGRATION.INPLACE% |
Activity
Set Up Office Integration
Enter the document type ( DRW ) and the application type 2 for changing.
Select the technology
Link Technology
.
Alternatively, you can set up
file-property technology
. For information about the procedure for doing this, see
File-Property Technology
and
Transferring File Properties (FORM_INF)
.
Select the data group whose fields you want to transfer. The
Document Status
field is assigned to the data group
Document data
, for example.
Select the
Export
indicator.
Process a document with the document type DRW.
In the lower screen area
Originals
, select
(Create).
The
Basic Data
dialog box appears.
Perform the following activities in the dialog box:
Enter the workstation application WRD.
Choose .
The system opens a new window with the Office application (Microsoft Word).
You can enter the documentation for the engineering/design drawing in the window of the Office application (Microsoft Word). All normal Microsoft Word functions are available, such as format, insert, or save.
Enter the
link for the SAP field
Document Status
.
If you insert the first link in an original application file, you must update the fields .
Save the original application file in the Office application.
Display the document.
In the lower screen area
Originals
, select
(Create).
The
Basic Data
dialog box appears.
Perform the following activities in the dialog box:
Enter the workstation application WRD.
Choose .
The system splits the screen area for processing the document info record into two sections:
The data of the document info record is displayed in the left screen section.
In the right screen section, the system starts the Office application, in this case Microsoft Word.
You can enter the documentation for the engineering/design drawing in the Office application (Microsoft Word) screen section. All normal Microsoft Word functions are available, such as format and insert.
Note
If you start the Office application
inplace
, saving the original application file requires a special step. You
cannot
save the original application file directly in the Office application (Microsoft Word), you must use the
Save
function of the document info record.
This saves the original application file and the document info record at the same time. Saving also ends processing of the document info record and you return to the initial screen for
Create Document
or
Change Document
.