You can approve travel requests individually using the Travel Manager .
So that an automatic transfer of the requested trip advance can be made via FI, the appropriate travel request must have been approved.
In order to approve travel requests you require a special authorization. The setting for this authorization is made in the authorization concept of the role assigned to you.
In the standard delivery the approving manager (SAP_FI_TV_MANAGER_GENERIC) role has this authorization.
You can edit the roles from the SAP Easy Access menu via
. From the
Travel Management
menu, call up the
Travel Manager
.
Choose
List of all Trips
.
Select the travel request to be approved, and choose
Change
.
Choose
Approve
.
To approve travel requests using the approval program, proceed as follows:
In the menu, choose
.On the tab page
Status
, enter in the
Approval status
field the value
1
(
Request entered
) as selection criteria.
To execute the program, choose .
Select all the trips to be approved.
Choose .
For more information about all the functions of the approval program for trips, see the SAP Library under
. Once the object
Travel request
from the
Travel Manager
has been approved the status of the corresponding
travel expense report
for a trip also changes to
Request approved / to be settled
. The person responsible for processing the request (can also be the traveler) can see from the overview of the trips that the request has been approved and can then carry out the appropriate travel planning or travel expense statement.
If advances have been requested for a trip, the transfer via Financial Accounting (FI) can now be made.
Caution
Mass approval
You can approve a large number of travel requests using the approval program for trips. This type of travel request approval refers to the status
Request approved/to be settled
for the object
travel expense report
and not to the object
travel request
in the
Travel Manager
.
For more information, see the approval program .
For more information on the connection of the travel request to the SAP Business Workflow, see the
SAP
Library,
under
or
.