You have various options for creating G/L account master records in the system:
Using a reference
You can copy G/L account master records from an existing company code and then change them.
Use this procedure if you want to use a chart of accounts included in the standard system or if you want to use an existing chart of accounts as a reference. The advantage of using a reference is that the account assignment is also copied. This ensures the integration of General Ledger Accounting with other application components.
Data Transfer Workbench
You can copy G/L account master records from an external system and then change them.
Use this method if you have your G/L accounts in a non-SAP system and want to transfer them to your SAP System.
Copy G/L accounts
You can copy G/L account master records by copying a chart of accounts and then the company code.
Note
You should only use this method if there is a chart of accounts in your system that exactly meets your requirements. If you need to make changes to the chart of accounts, your should complete this using a reference method.
Create manually
You can create G/L accounts master records by manually creating each individual G/L account.
Note
The method is quite time consuming. You should only use it if you are certain that the standard SAP System nor any other system contains a chart of accounts which you could use as a reference.
Prior to creating your G/L accounts, you need to make various settings in Customizing. You can find these settings in Financial Accounting Customizing under
General Ledger Accounting →
G/
L Accounts →
Master Data →
Preparations.
Activity |
Description |
Edit Chart of Accounts List |
The chart of accounts you use has to be entered in the chart of accounts list. |
Assign a Company Code to a Chart of Accounts |
Your chart of accounts must be assigned to your company code |
Define Account Group |
Your Account Groups have to be defined. |
Define Retained Earnings Account |
You have to define a retained earnings account. |
You have various options for organizing the editing of G/L account master records: For more information, see Functions for Editing G/L Account Master Records .
You can find the function for creating G/L account master records in Financial Accounting Customizing under General Ledger Accounting → G/L Accounts → Master Data → Creating G/L Accounts .
Create your G/L accounts. You have two options:
If you want to use a chart of accounts included in the standard system as a reference, or if a chart of accounts is already in your system, use the create with reference method. To do this, use the
Create G/L Accounts with Reference
activity.
You can copy the G/L accounts and the related account assignments. Before creating the G/L accounts, you can change the account numbers and names.
If you have G/L accounts in a non-SAP system, you can transfer these G/L accounts to your SAP System. To do so, select the
Data Transfer Workbench
.
You can modify the G/L account master records that were created or transferred. The following functions are available for doing this:
You can carry out systematic changes to multiple G/L accounts, such as changing the P&L account type of several P&L accounts. To do so, select the desired function under
Change G/L Accounts Collectively
.
You can change the master record of a single G/L account. To do so, select the desired function under
Edit
G
/L Account
.