The system simplifies the processing of complex personnel procedures, such as hiring a new employee, by using what are known as
personnel
actions
.
You can use personnel actions to:
Hire an employee
Change the organizational assignment of an employee
Change the employee’s pay
Set an employee’s status to early retiree or pensioner
Document when an employee leaves or re-enters the enterprise.
Personnel actions combine several related infotypes into one infotype group. Examples of personnel action types include the following:
Hiring
an employee
Organizational
reassignment
An employee
leaving
the enterprise.
With the
Actions
infotype (0000), you can display an overview of all the important changes related to an employee, and you can thus document the most important stages that an employee passes through in your enterprise.
For more information on personnel actions, see the
Personnel
Actions
section in the
Personnel Administration
documentation.
Most actions create a record in the infotype of the same name
Actions
(0000). The deciding criteria as to whether a personnel action type should be stored in the
Actions
infotype (0000) is its effect on the status indicators.
In Customizing for
Personnel Administration,
you can assign the following three status indicators, each of which can have different values, to each personnel action type:
Customer-specific (status 1)
Status 1 is customer-specific and is not used in the standard system.
Employment (status 2)
Status 2 relates to the employee’s employment relationship. Status 2 is used in PA in the following two central places:
In Reporting
Status 2 is used to indicate entries into and exits from the company. This affects data selection within reporting. Employees who have left the company are, for example, identified by status 2.
In time-constraint validation
Data records with time constraint 1 may be deleted at the end if the value assigned to status 2 is 0, i.e. if the employee has left the company. The following infotypes constitute exceptions:
Actions
(0000)
Organizational Assignment
(0001)
Personal Data
(0002)
For these infotypes, a data record must exist at all times in the system for each employee from the point at which he or she is hired.
For further information on time constraint, see the
Tim
e Constraint
in HR Master Data
section in the
Personnel Administration
documentation.
Special payment (status 3)
Status 3 controls an employee’s entitlement to special payment for automatic special payments within
Payroll
Accounting
.
Personnel action types that change the status of an employee, for example, the
Leaving
personnel action type, are stored in the
Actions
infotype (0000)
.
When you execute one of these personnel actions, the system automatically maintains the employee’s status.
Note
Note that only one personnel action type per day is stored in the
Actions
infotype (0000). If you want to know how to execute and log more than one personnel action type for an employee on the same day, see the documentation for the
Additional Actions
infotype (0302).
You can store information on the following in the
Actions
infotype (0000):
Position
Personnel area
Employee group
Employee subgroup
The
Additional Actions
infotype (0302) enables you to automatically log
all
of the personnel action types that are performed for an employee on a specific date. It enables you to perform and document several personnel action types for an employee in the system on the same day.
You can display and maintain the data records logged in the
Additional Actions
infotype (0302) on the list screen of the
Actions
infotype (0000).
In Customizing for
Personnel Administration
, choose
to specify, among other things, the following:
Whether you want to use the automatic logging of personnel action types in the
Additional Actions
infotype (0302)
Which personnel action type should be saved, that is preserved, in the
Actions
infotype (0000) if you perform another personnel action type for the employee on the same day.
Note
The
Actions
infotype (0000) has
time
constraint
1
, which means that exactly one valid infotype record must exist for all of the time the employee is working in the enterprise.