Find Documents in the World Wide Web
Usage
You can use the
Document Search
Internet scenario to find documents from document management – even if you do not have access to the SAP GUI. For example, you could start this document search in your personal workplace.
To make the document search as effective as possible, you can enter the following data:
Document data (attributes) that either relate directly to the document info record, or come from the document environment
Data from the content of the original files
Integration
Attribute Search
There are two different procedures for the attribute search:
The IMS is a service with an open programming interface for your chosen search engine. You obtain the search engine that is appropriate to the requirements of your company directly from the manufacturer, and install it on a computer that is on-line.
The gateway uses RFC to connect the IMS with the SAP system. For this reason you create in Customizing an RFC destination, and maintain the settings for the gateway.
The original application files are in the storage systems of the Knowledge Provider content server. This server is contacted via an HTTP interface.
Full-Text Search
The full-text search uses an external search engine that is connected via the Index Management Service.
Requirements
Index Management Service
All the required settings are made in Customizing for
Document Management.
Under the node
Document Search in WWW
, do the following activities:
Maintain Search Server Relation
Set Up Search Engine Index
Company-Specific Processes
You can start various company-specific processes from the results screen of the document search (
Document List
).
Create a function module for each company-specific process. The function module contains special checks and processes.
Under the node Document Search in WWW ,do the following activity:
Start Processing for Documents.
Detailed information can be found in the IMG for
Document Management
.
Selection Criteria
Before you start the document search, enter the data (metadata) that you know from the document info record:
The connection of the external search engine using the
Index Management Service
allows the following entries:
Data from projects that the document is assigned to
Characteristic values after classification
Services
Various services are available for the document search. The differences relate to:
The use of external search engines
The scope of function for the further processing of the documents in the document list
Services that Require an External Search Engine
The following services require that an external search engine be connected:
CVSE_SEARCH
CVSE_MAINTAIN
The following overview compares the two services:
Similarities |
Differences |
|---|---|
Scope of the selection criteria |
Selection of activities that can be done from the results list (
|
Services that Do Not Require an External Search Engine
The following services for finding documents do not require that an external search engine be connected:
CVW3
CVW3
The following overview compares the two services:
Similarities |
Differences |
|---|---|
Scope of the selection criteria |
Selection of activities that can be done from the results list (
|
Search Results
The search results are presented as a document list where the data for each document is displayed, such as:
Key data for identification (document, document type, document part, document number)
Status
Person responsible
Workstation application for processing the original application file and the size of the file
Additional processing possibilities depend on the service that you choose. The following overview contains a selection of the functions:
Service |
Supported Activities |
|---|---|
CVSE_SEARCH CVW3 |
Display document data such as:
Transfer documents to a worklist in your workplace. |
CVSE_MAINTAIN CVW4 |
Display the document data (see service CVW3, CVSE_SEARCH). Change document data, such as:
Do an enterprise-specific process (such as release for production). Transfer documents to a worklist in your workplace. Edit an original application file:
|