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 Invoice/Credit Memo Entry – Enjoy Transaction

 

Caution Caution

To make entering invoices/credit memos accessible, use the alternative standard transactions F-22 and F-27.

End of the caution.

Procedure

  1. From the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step Accounts Receivable End of the navigation path or Start of the navigation path Accounts Payable Next navigation step Document Entry Next navigation step Invoice End of the navigation path or Credit Memo.

  2. The first time you carry out this transaction, a dialog box appears prompting you to enter a company code. Enter the company code required for your invoices or credit memos. For all future document entry transactions, the system defaults this company code automatically.

  3. You have to make the following entries on the Basic Data tab:

    • Customer/vendor account number

    • Invoice date

    • Posting date

    • Invoice amount

    All of the other specifications on this tab are optional entries:

    • Vendor/customer search

      If you do not know the customer/vendor account number, you can determine it by using the input help or the Search Term (Vendor or Customer) field.

      If you have selected the option Complex search for vendor under Editing Options, and you start the transaction again, you first have to enter the search term. Continue as if you had already entered the vendor number. The system supports this process flow by deactivating the account number. Once the correct account number has been determined, you cannot use the search term again for the same posting. Instead, you have to change the vendor number manually. Alternatively, if you only want to start the search function, after you have entered the search term choose Search. You can then start several search transactions consecutively.

    • Currency

      The system proposes the local currency defined in Customizing. If you want the system propose either no currency or the last currency used, you have to define this editing option beforehand. See Editing Options - Enjoy Transactions.

    • Changing the leading company code

      If the payable is to be posted in a different company code to the one proposed, you have to define the new company code using Change Leading Company Code.

      Caution Caution

      Data is not transferred when you change the company code. If you have already entered data, the system warns you that data may be lost.

      End of the caution.

    • Changing the transaction

      In the Transaction field, you can choose whether you want to enter an invoice or a credit memo. You can also change the transaction during document entry. If you change the transaction, this changes the document type.

    • Calculating taxes

      If there are several tax codes in the invoice, and the tax amounts are to be taken from the invoice, you can enter them on the Tax tab. As soon as you have edited this screen once, changes to the tax data can only be made on this screen. Note that the tax code must be assigned to the G/L account items.

      If you want to use the amount from the invoice, enter a tax amount manually and deselect the Calculate Tax flag.

      If you want the system to calculate the tax automatically when posting, select the Calculate Tax flag and do not enter a tax amount. The tax code entry in this case is also proposed in the G/L account items.

      If there is a unique tax code in the document, you can enter this in the tax amount. The tax code selected is then proposed in the G/L account items.

  4. Choose Continue.

    The system determines the most important master data for the customer/vendor and displays this in the upper right part of the entry screen. You can therefore check immediately whether the vendor is correct. In addition, the terms of payment from the vendor master data are also displayed.

    By choosing Display Vendor, you can go directly to the master record to carry out any changes.

    Note Note

    The changes that you make in the master record are not taken into account until you post the next document.

    End of the note.

    Caution Caution

    You can only enter a document type, exchange rate, translation date, cross-company code number, invoice date, or posting date if you have not yet entered any G/L account items. After you have entered the first G/L account item, you can no longer change the document currency. If you want to change data, you must first delete the G/L account items.

    End of the caution.

More Information

Entering Invoices/Credit Memos - Enjoy Transaction