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  Archiving

Use

You can archive the following documents in Inventory Management and Physical Inventory:

  • Material documents

  • Physical inventory documents

    Note Note

    Reservation documents are not archived. They can be deleted using the reservations management program (refer to Managing Reservations )

    End of the note.

SAP’s archiving tool is used for archiving documents. For more information on archiving, refer to the BC Archiving Application Data component , under Archiving in Inventory Management (MM-IM) .

The following archiving objects are predefined in the standard system:

  • MM_MATBEL for material documents

  • MM_INVBEL for physical inventory documents

    To access the archiving function, proceed as follows:

  • From the Inventory Management menu, choose Start of the navigation path Material document Next navigation step Archive. End of the navigation path

  • From the Physical Inventory menu, choose Start of the navigation path Physical inventory document Next navigation step Archive. End of the navigation path

Activities

Displaying Archived Documents

When the system archives material documents, it creates indexes and short documents that enable you to access the archived material documents quicker. When you are searching for a material document, you only have to enter the short document belonging to it and the system accesses the archive via indexes.

You also have the option of defining your own selection options. For example, as a selection criterion, you can define that only a particular vendor’s material documents are displayed.

To display archived documents, proceed as follows:

  • From the Inventory Management menu, choose Start of the navigation path Environment Next navigation step List display Next navigation step Archived material documents. End of the navigation path

  • From the Inventory Management menu, choose Start of the navigation path Environment Next navigation step List display Next navigation step Material documents. End of the navigation path

  • From the Physical Inventory menu, choose Start of the navigation path Environment Next navigation step Archived physical inventory documents. End of the navigation path

For more information, see the relevant report documentation.

Archive Research with the Archive Information System (SAP AS)

The Archive Information System (SAP AS) offers a wide range of options for searching for and displaying archived data. For more information, refer to the Archive Information System (SAP AS) .