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 Example 1 for Travel Expenses Form

Using the above table 1, you can see that you receive reimbursement of $0.00 for a one-day trip to Asheville, NC. For a trip to Asheville, NC, that lasts more than one day, you receive $30.00. An example of the travel expense statement for a trip from March 14th, 1997, 8am to March 16th, 1997 10pm, in which the M&IE only method is used, is shown below.

On 14th March, the employee is reimbursed $22.50. Under the midnight rule, the locality for reimbursement is Asheville, NC. Under the quarter rule, the employee is reimbursed three quarters of the per diem (18 hours).

On March 15th the employee receives a reimbursement of $30.00, the full per diem for a day in Asheville, NC. And since the employee is on the trip all day, he or she receives the full per diem rate (under the quarter rule).

On 16th March, the employee is reimbursed $30.00. The locality for reimbursement is Asheville, NC (under the midnight rule). The quarter rule gives the employee the full per diem rate for this day.

Travel Expenses Form