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 Processing an Original Application File in a Secure Storage Area

Use

Original files that have already been saved in to a secure storage area must sometimes be reprocessed during the processing life cycle of the document info record. You can process the files directly from the document info record.

Features

If the original application file you want to change is stored in a secure storage area (SAP database, archive, or vault), you have two options for changing the file:

  • Creating a New Version

  • Changing an Existing Version

The status check is performed as for Processing an Original Application File (that has not been stored in a secure area).

Creating a New Version

This means that you retain the old version (for example, 00) that refers to the checked-in original application file and create a new version (for example, 01) directly from the processing function for the old one.

  • Create a new version ( Start of the navigation path Document Next navigation step New Version) End of the navigation path The data of the existing version (for example, 00) – and the stored original files – are copied to be used as a source document (template) for processing.

In the new version (for example, 01), the original application file is still in the secure storage area, as in the source document (for example, 00).

  • Edit the original application file in the new version (for example, 01). The system automatically creates a copy of the original in secure storage.

A dialog box appears where you enter the destination for the copy (data carrier, path, and file name).

Note Note

The system copies the data carrier, path, and file you enter in the dialog box to the storage data fields in the document info record.

End of the note.

  • The system starts the program that the original can be processed with for the data carrier type of the frontend computer and the application data in the document info record.

Creating New Content Version Processing Existing Versions

If you use this procedure, you keep only the one version. The system makes a copy of the original in secure storage and you can access it and process it in your local work area.

The procedure is as follows:

  • Choose Start of the navigation path Extras Next navigation step File 1 Next navigation step Change Next navigation step to process the original file. The system automatically creates a copy of the original in secure storage. End of the navigation path

  • A dialog box appears where you enter the destination for the copy (data carrier, path, and file name).

As a default value, you see the path in which the file was stored before being checked into the secure storage area.

You want to...

Activity

Accept the default value

Choose Continue .

Enter a different storage location

Enter the new data (data carrier, path, and file name) in the dialog box.

The system automatically takes this path as the storage location of the original application file for the version you are currently processing. The data on the secure storage area is overwritten. To check the new storage location, choose Storage data .

Note Note

From the status log, you can display the old processing status that the original application file had when it was in the secure storage area (SAP database, archive, or vault). However, you can only use this function if you have set a status for which the Indicator: audit function is chosen when checking the original application file into the secure storage area. This indicator ensures that checked-in original application files are stored automatically when the status is set.

See also: Status Management .

End of the note.

  • The system starts the program that the original can be processed with for the data carrier type of the frontend computer and the application data in the document info record.