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 Integrating Enterprise-Specific Processes

Use

Documents are edited and checked on a level that is highly specific to an enterprise. You can easily integrate editing processes, for which no functions exist in document management, into the SAP system, and start them directly from the document search results list. You can carry out these processes both in the SAP system (SAP GUI), and in the Web interface.

Prerequisites

Creating a Function Module

Create a function module for enterprise-specific checks. Two function modules are available in the SAP system, which display the structure of the interface:

  • CV210_PROC01 (development class CV, function group CV210)

    This function group displays the interface for the integration of enterprise-specific processes.

  • DMS_PROC_DOC_DELETE (development class CV, function group CV100)

    This function group contains a template program. You can set the deletion flag for selected documents.

Creating Editing Processes for Documents in Customizing

When you have created a function module for the enterprise-specific editing processes, you then need to create the process in Customizing for Document Management , under Start of the navigation path General Data Next navigation step Start Processing for Documents. End of the navigation path

Procedure

Adjust the Processes to the User

If you integrate many enterprise-specific processes in the SAP system, you can adjust the list of processes to the current processing tasks of a user. The following possibilities exist:

  • Activity Define Profile

    Define a profile in Customizing for Document Management , and select the desired processes. Assign users to the profile.For users who work with this profile in the SAP system, or who work in the Web interface, the selected processes are active.

  • Business Add In DOCUMENT_PROC01 (filter for DMS processes)

    This Business Add-In (BAdI) defines an interface to control the selection of enterprise-specific processes in the SAP system. You store the process-selection logic in the source code for an implementation.

Starting a Process

If you have integrated specific editing processes in your enterprise, the function bar is dynamically enhanced on the results screen for the document search. In this case the Processes function is active.

  • Select the documents that you want to edit.

  • Choose Processes. You see a dialog box with the process list.

  • Select a process.

    Recommendation Recommendation

    If you want to check the result of the editing process again before saving, first choose Execute in Test Mode.

    End of the recommendation.
  • To start a process, choose Execute.

Result

The selected editing process is carried out for the selected documents. For example, documents are distributed to a standard recipient list, or the deletion indicator is set.