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 Archiving

Use

In archiving, you can transfer data from the ERP system to an archive system.

The Excise Duty component provides two methods for archiving data and print screens.

  1. Data archiving

  2. Optical archiving

Process Flow

The processes in data archiving and optical archiving are differentiated as follows:

  1. Data archiving

    In data archiving, data that is no longer required in online operation is read from the database. This data is stored in an archive file. In the Excise Duty component you can store ED documents and the texts for adjustment documents in an ED-specific archive file.

    You generally delete the archived ED data in a separate step (manually or automatically depending on the setting in Customizing) so as not to overload the system. If the system empties database tables during data archiving, program runtimes are speeded up due to the reduced quantity of data that the system has to process.

  2. Optical archiving

    Optical archiving is a function for issuing and managing outbound documents and printed lists from the ERP system to an external archive system. The system only allows read access to the archived documents. The data to which the documents relate remains in the system.

    Outbound documents are documents that the system creates, for example, invoices and delivery notes. The system usually creates these documents using SAP Script, Smart Forms or print lists and sends these documents after printing.

    For more information about archiving, see the documentation for mySAP ERP.