Travel Management (FI-TV)

Overall Process of Travel Management

Calling Travel Management

Roles in Travel Management

Travel Manager: Cross-Process Entry

The Initial Screen

Personal Settings

Overview List of Trips

The Infocenter

Data Integration

Travel Request

Creating a Travel Request

Sending a Travel Request

Approving a Travel Request

Travel Request: Status

Travel Planning (FI-TV-PL)

Planning and Booking a Trip

Process Scenario: Planning and Booking a Trip (Graphic)

Availability Query

The Planning Manager

Travel Plan

Creating a Travel Plan: Planning Manager

Copying a Travel Plan: Planning Manager

Creating a Travel Plan using QuickPlan (Planning Manager)

Cancelling a Travel Plan: Planning Manager

Deleting a Travel Plan: Planning Manager

Flight

Selecting a Flight

Canceling a Flight

Changing a Flight

Information: Flight Availability

Determining the Airfare

Querying Best-Price Flight Connections

Selecting a Seat

Changing a Seat

Canceling a Seat

Hotel

Selecting a Hotel Room

Using the Enterprise Hotel Catalog

Notes on Setting Up a Hotel Catalog

Information: Hotel Availability: Hotel List

Information: Hotel Availability: Hotel List

Information: Hotel Availability: Hotel List (Hotel Catalog)

Information: Hotel Availability: Room List

Information: Hotel Availability: Room List (Structured)

Car Rental

Selecting a Car Rental

Extended Search

Information: Car Rental Availability: Provider List

Information: Car Rental Availability: Vehicle List

Canceling a Rental Car

Deutsche Bahn

Querying and Booking Train Connections

Major Customer Ticket

BahnCard

Display Price Overview for a Trip

Booking Travel Services

Issuing a Ticket

Canceling/Deleting Travel Services (Planning Manager)

Travel Manager: Booking Travel Services

Travel Request

Creating a Travel Request

Sending a Travel Request

Approving a Travel Request

Travel Request: Status

Creating a Travel Plan: Travel Manager

Selecting and Booking Available Flights (Travel Manager)

Selecting and Booking Best-Price Flight Connections (Travel Mana

Selecting and Booking Hotel Rooms (Travel Manager)

Using the Enterprise Hotel Catalog

Selecting and Booking Rental Cars (Travel Manager)

Selecting and Booking Rail Connections (Travel Manager)

Cancelling/Deleting a Travel Service (Travel Manager)

User Group

Technical Prerequisites for Travel Planning

Connection to AMADEUS

Amadeus Gateway

SAP Gateway

Connection to Galileo

Connection to the Deutsche Bahn Corporate Portal

Connection to Hotel Reservation Systems

XI Interfaces to Hotel Reservation Systems

Connection to Low Cost Carrier Reservation Systems

XI Interfaces to Low Cost Carrier Providers

HR Master Data for Travel Planning

Editing HR Master Records

Travel Profile (Infotype 470)

Displaying the Travel Profile

Flight Preferences (Infotype 0471)

Hotel Preferences (Infotype 0472)

Car Rental Preferences (Infotype 0473)

Train Preferences (Infotype 0474)

Customer Programs (Infotype 0475)

Travel Privileges (Infotype 017)

Approval Process in Travel Planning

Approval via Entry Transactions

Approval Status of a Travel Plan

Enterprise-Specific Trip Rules

Travel Planning Information System

Authorization Checks in Travel Planning

Synchronization of SAP Travel Planning with Reservation System

Amadeus

Galileo

Deutsche Bahn Corporate Portal (BIBE)

Customizing

Upload Standard Customizing for Travel Planning

Notes on Setting Up a Hotel Catalog

Upload Updated Contents for IATA Locations and Providers

Airfare Rates and Discounts

Processing Routings

Travel Expenses

Travel Expenses

Travel Expenses Process

Choose Travel Expenses

Employee Trip

Create Employee Trip

Change Employee Trip

Display Employee Trip

Copy Employee Trip

Print Employee Trip

Delete Employee Trip

Employee Trip Cancelation

Display Employee Trip Corrections

Simulation of Employee Trip Settlement

Employee Trip Approval

Employee Trip Settlement

Trip Status

Trip Status Directory

Trip Status Assignment

History

Display History

Trip Schema

Switching the Trip Schema

Trip Schema PL for Travel Requests and Travel Plans

Trip Entry Scenario

Trip Entry Scenarios (Overview)

Trip Entry Scenarios (Navigation Process)

Trip Data

Trip Destinations

Trip Advances

Travel Expense Specifications

Travel Expense Deduction Specifications

HR Master Data Editing

Create HR Master Data for Travel Management

Changing HR Master Data for Travel Management

Displaying HR Master Data for Travel Management

Vendor Master Record Editing

Editing Vendor Master Records

Trip Data Entry (Travel Expenses)

Entry Scenario Travel Expense Manager

Calling up the Travel Expense Manager

Create a Trip (Travel Expense Manager)

Changing Trips (Travel Expense Manager)

Displaying Trips (Travel Expense Manager)

Copying Trips (Travel Expense Manager)

Copying Trips Between Different Personnel Numbers (Travel Expens

Print Trip

Display Corrections

Simulate Travel Expenses (Travel Expense Manager)

Approving a Trip

Settle Trip

Entry Scenario: Travel Manager: Travel Expenses

Choose Travel Manager

Create a Travel Expense Report (Travel Manager)

Approving a Travel Expense Report (Travel Manager)

Entry Scenario: Travel Calendar

Choose Travel Calendar

Create a One-Day Domestic Trip

Create a Several-Day Domestic Trip

Move a Domestic Trip

Move a One-Day Trip

Extend a One-Day Trip to Several Days

Shorten a Several-Day Trip

Shorten a Several-Day Trip to One Day

Extend a Several-Day Trip

Entry Scenario: Weekly Report

Choose Weekly Report

Create Weekly Report

Changing Weekly Reports

Displaying Weekly Reports

Print Weekly Report

Display Corrections

Simulate Travel Expenses (Travel Manager)

Approving a Weekly Report

Settle Weekly Report

Additional Weekly Report Functions

Entry Scenario: Trip Advances

Create Cash Advance

Add Cash Advance

Entry Scenario: Entering Travel Expenses (Expert)

Entry Function: Receipts

Entry Function: Additional Trip Information

Entry of VAT Refund Details

Enter Individual Receipts

Copying Individual Receipts

Delete Individual Receipts

Travel Manager: Data Area "Expense Receipts"

Receipt Wizard

Entry Function: Deductions

Record Deductions

Entry Function: Miles/Kms Distribution

Entering the Miles/Kilometers Distribution (Travel Manager/Trave

Enter Miles/Kms Distribution (Travel Calendar)

Entry Function: Stopovers

Enter Stopovers

Entry Function: Advances

Enter Deductions

Scenarios for Advance Entry

Advance via Cash Office (Manual Posting)

Advance via Cash Office (Advance Data Entry)

Advance via Financial Accounting

Advance via Data Medium Exchange

Advance via Cash Office (Travel Expenses via DME)

Entry Function Cost Assignment

Travel Expenses Assignment Guideline

Costs Assignment Specification for Entire Trip

Specify Costs Assignment for Trip (Travel Expense Manager / Trav

Specify Costs Assignment for Trip (Travel Calendar/Weekly Report

Costs Assignment Specification per Additional Destination

Specify Costs Assignment for Destination (Travel Expense Manager

Specify Costs Assignment for Destination (Travel Calendar)

Costs Assignment Specification per Receipt

Specify Costs Assignment for Receipt (Travel Expense Manager)

Specify Costs Assignment for Receipt (Travel Manager)

Specify Costs Assignment for Receipt (Travel Calendar)

Specify Costs Assignment for Receipt (Weekly Report)

Costs Assignment Specification for Miles/Kilometers

Cost Assignment Specify Miles/Kms (Trav.Exp.Man./Trav.Manager)

Specify Costs Assignment for Miles/Kms (Travel Calendar)

Specify Costs Assignment for Miles/Kms (Weekly Report)

Entry Function: Domestic Input Tax

Entry Function: Entry in Country Currency

Entry Function: Additional Trip Information

Entry Function: User Data

Approval of Trips

Approval via SAP Business Workflow

Approval Program

Approving Travel Expense Reports

Incomplete Documentation

Display Corrected Travel Expense Report

Simulate Travel Expense Report

Display Travel Expense Report

Changing Trips (Approval Program)

Canceling Trips (Approval Program)

How is the approval program used?

Settling Trips

Settle Trips Online

Settle Trips in the Background

Credit Card Clearing

Credit Card with Settlement via Employee's Bank Account

Credit Card with Settlement via Employee's Bank Account/Split Pa

Personal Corporate Credit Card with Settlement via Central Compa

Central Corporate Credit Card with Central Payment

Processing Credit Card Transactions

Overview: Assignment Process for Credit Card Receipts

Transferring Credit Card Transactions

Credit Card Clearing Data Records

Importing Credit Card Transactions

Transferring Credit Card Transactions

Automatic Assignment of Credit Card Transactions to Trips

Automatic Processing of Credit Card Transactions

Manual Assignment of Credit Card Transactions

Manual Assignment of Credit Card Transactions to Trips

Reverse Assignment of Credit Card Transactions

Deleting Credit Card Receipts From Trips

Delete Credit Card Transactions from Database

Delete Credit Card Transactions from Database

Display Receipts for Individual Personnel Numbers

Display Credit Card Accounting Runs

Displaying Credit Card Receipts

Forms for Travel Expense Statements

PDF-Based Forms

Interface for Travel Expense Statement

Travel Expense Statement

ABAP List Forms for Travel Expense Statements

Print Standard Form

Print Summarized Form 1

Print Summarized Form 2

Travel Expenses Information System

Transfer to Accounting

Posting Run

Trip Transfer Document

Posting Run Management

Posting Run Creation

Create Posting Run

Specify Structure of Posting Documents

Posting Run Check

Checking a Posting Run

Post Posting Run

Posting Posting Runs

Posting Run Rejection

Reject Posting Run

Delete Posting Run

Display Posting Runs

Display Posting Run History

Trip Transfer Documents Display

Display Trip Transfer Documents

Display Line Item Details

Display Line Item Origin

Display Document Numbers Created in Accounting

Posting Private Expenses using the Receipt Wizard

Canceling a Trip That Has Been Posted

Transfer to Data Medium Exchange (DME)

Executing Country-Specific Preliminary DME Programs

Creating Country-Specific Payment Programs (DME)

Save Data Medium Exchange on Disk

Paying Travel Expenses by Check

Notes on the Preliminary DME Program

Transfer to HR Payroll

Posting via a Clearing Account

Database Administration in Travel Expenses

Travel Expenses Information System

Create Trip Statistics

Reporting Travel Expenses by Periods

Report Travel Expenses by Periods

Income-Related Expenses

Printing Statements for Income-Related Expenses

Input Tax Recovery Claims

Create Input Tax Recovery Claims

Reporting Trip Duration

Reporting Trip Duration

Statistics Manager

Create Statistics Data

Data Archiving

Database Reporting in Travel Expenses

Data Structures in Travel Expenses

Display Overview of All Trips

Display Details of a Trip

Payroll Periods in Cluster TE

Resetting Trip Status (Recalculation Program)

Execute the Recalculation Program

Reorganization of Shortcut T

Reorganize T Short Cut

Country and Industry Versions of Travel Expense Accounting

Cross-Country Industry Solutions

Separating Travel Requests and Travel Expense Reports

Germany

Country Version for Germany (Private Enterprise)

German Public Sector Industry Solution

Country Specific Documentation for Public Sector Germany

General Trip Data for German Public Sector

More than One Domestic Trip on One Day

Settlement of Meals Per Diem and International Meals Per Diem

Reimbursement of Accommodations Costs Without Statements

Reimbursement of Accommodations Costs With Statement

Country Specific Documentation for Public Sector Germany

Country Specific Documentation for Public Sector Germany

Reduction of Meals and Accommodations Per Diems

Country Specific Documentation for Public Sector Germany

Calculation of Additional Amounts and Income-Related Expenses fo

Mileage and Passenger Reimbursement for Business Trips

Country Specific Documentation for Public Sector Germany

Use of Private Vehicle

Country Specific Documentation for Public Sector Germany

Separation Allowance

Country Specific Documentation for Public Sector Germany

Country Specific Documentation for Public Sector Germany

Country Specific Documentation for Public Sector Germany

Country Specific Documentation for Public Sector Germany

Country Specific Documentation for Public Sector Germany

Editing Additional Data for Separation Allowance Periods

Reduction of Separation Allowance

Reduction of Separation Allowance Based on Duration

Separation Allowance for Second Temporary Assignment During a Te

Country Specific Documentation for Public Sector Germany

Country Specific Documentation for Public Sector Germany

Separation Allowance with Business Trips

Country Specific Documentation for Public Sector Germany

Country Version for Denmark

Travel Expense Settlement for Denmark

Examples: Travel Expense Statements

France

Country Version for Private Sector France

Industry Business Solution for French Public Sector

Data Entry via the Travel Expense Manager

Handling Advances

Handling Deductions

Per Diems for Meals and Accommodations

Special Features in the Standard Form

Country Version for Great Britain (United Kingdom)

Country Version for Italy

Country Version for Japan

Country Version for Canada

Country Version for Mexico

Reimbursement of Receipts in Local and Hard Currency

Payment via Data Medium Exchange in Local and Hard Currency

Receipt Maximum Rate: Distribution of Receipt Amount

Country Version for Norway

Country Version for Austria

Country Version for Private Sector Austria

Branchenlösung öffentlicher Dienst Österreich

Meals Settlement

Erstattung von Übernachtungskosten ohne Nachweis

Erstattung von Übernachtungskosten mit Nachweis

Verpflegungserstattung umstellen

Ermittlung der Gebührenstufe in Abhängigkeit von der Reisedauer

Resetting the Settlement Status

Country Version for Sweden

Country Version for Spain

Per-Diem and Flat-Rate Settlement

Example 1: Per-Diem and Flat-Rate Settlement

Example 2: Per-Diem and Flat-Rate Settlement

Receipt Settlement

Example: Receipt Settlement

Mixed Settlement

Example: Mixed Settlement without Clearing of Differences

Example: Mixed Settlement with Clearing of Differences

Further Features of the Spanish Country Version

Example: More Than One Short Trip on One Day

Example: Handling Deductions

Country Version for the United States

Settlement of Actual Expenses by Individual Receipts

Meals & Incidental Expenses Method (M&IE)

Example for US Per Diem Rates

Example 1 for Travel Expense Forms

Example 2 for Trip Costs Forms

Flat Rates for Travel Costs

New Currency for Flat Rate for Distance Traveled (USA)

Technical Basics of Travel Management

Notes about Feature TRVPA

Notes on the Settlement Run

Notes on the Accounting Program

How are Routines EXB706x and EXA706x used in the Travel Manageme

Example for the Technical Path a Receipt Follows from Data Entry

Receipt Submitted by Employee

Private Share of Invoices

Flight Ticket Paid by Company

Enterprise-Specific Adjustments to the Standard Travel Expense F

Payroll Period and Payroll Area

Authorization Checks in Travel Expenses

Authorization Check for Reporting in Travel Expenses

ESS and Mobile Use in Travel Management

Business Package for Employee Self-Service (SAP ERP) 1.0

Travel Management Service

Create Trip Costs

Mobile Travel Expenses

Customizing Settings

User Interface Specifics

Entering Travel Expenses

Trips

Trip Details

Receipts

Receipt Details

Credit Card Clearing

Receipt Itemization

Data Check

Data Synchronization

Conflict Handling

Error Handling

Workflow Scenarios in Travel Management (FI-TV)

Approve Travel Request

Graphic: Approve Travel Request

Automatically Approve Travel Requests

Approve Travel Plan

Graphic: Approve Travel Plan

Approve Trip

Graphic: Approve Trip

Automatically Approve Trips

Mail: Trip on Hold

Mail: Trip Has Been Settled

Mail: Trip Has Been Transferred to FI

Technical Background (FI-TV)

Object Type BUS2089 (Employee Trip)

OT SELFITEM (Work Item for Dialog Steps on Self)

Standard Task TS20000118 (Approve Travel Request)

Standard Task TS20000130 (Set Trip Status to Approved)

Standard Task TS20000095 (Send Mail: Request Approved)

Standard Task TS01000124 (Approve Travel Plan)

Standard Task TS01000126 (Send Mail: Travel Plan Approved)

Standard Task TS60300084 (Change Status of Travel Plan)

Standard Task TS60300085 (Write PNR to Processing Queue)

Standard Task TS01000129 (Change Travel Plan)

Standard Task TS60300086 (Cancel Travel Plan)

Standard Task TS20000189 (Change Trip)

Standard Task TS20000139 (Enter and Send Short Message)

Standard Task TS20000135 (Check Trip Facts)

Standard Task TS20000131 (Approve Trip Facts)

Standard Task TS12500023 (Mail: Trip has been Settled)

Standard Task TS12500024 (Mail Travel Request has been Settled)

Standard Task TS12500025 (Mail Travel Request Transferred to FI)

Standard Task TS12500026 (Mail Trip Transferred to FI)

Standard Task TS12500027 (Mail: Trip On Hold)

Standard Task TS12500028 (Mail: Travel Request On Hold)

Standard Task TS12500044 (Approve Travel Request (Trip))

Standard Task TS12500046 (Mail: Travel Request Missing)

Template WS20000050 (Approve Travel Request)

Template WS20000087 (Approve Travel Plan)

Workflow Template WS20000040 (Approve Trip)

Template WS12500014 (Mail: Trip has been Settled)

Template WS12500016 (Mail: Trip Transferred to FI)

Template WS12500017 (Mail: Trip On Hold)

Template WS12500021 (Automatically Approve Travel Request)

Template WS12500022 (Travel Expense Statements Automatically App

Preparation and Customizing (FI-TV)

Relationship Between System User Name & Pers. No.

Defining the Organizational Plan

Task-Specific Customizing

Maintenance of Event Receiver Linkage

Using and Linking to Application Functions (FI-TV)

Travel Management and System Infrastructure

Criteria for Selecting a System Infrastructure