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 Editing Master Data (Collective Processing)


You can use collective processing to make changes to large quantities of profit center master data without having to change the master data for each single profit center.

Note Note

Profit centers can only be created in Individual Processing .

End of the note.

For more information about the collective processing of company code assignments, see Displaying/Changing Company Code Assignments (Collective Processing) .


  1. Call collective processing in the menu for Profit Center Accounting or new General Ledger Accounting.

    The system displays a selection screen in which you can specify the profit centers for which you want to edit the master data. By choosing , you can expand or reduce the selection criteria. For example, you might only want to change the profit centers for a certain department.

    You can save a variant containing your particular selection criteria and your field selection.

    To save a variant, choose on the selection screen. When making repeated changes of the same type, you can then retrieve this variant by choosing Get Variant .

  2. Choose Execute .

    Two tab pages appear, each containing a list of all the profit centers you have selected.

  3. In the list headers, you can see the master data fields that you want to change. You can expand or reduce these by choosing .

    Note Note

    The two tab pages refer to various tables in the system. You make the desired changes on the tab page containing the field that you want to change. To find out which fields the two tab pages contain, choose .

    End of the note.

    In the header of the list, enter the values that you want to assign to the field in question. Mark the column of the field(s) to be changed and the profit centers for which this particular change is to take effect. You can also use the following functions to edit the values:

    • You can enter a value directly in a row.

    • You can only change a field if it has a certain current value.

      For this, choose Restrictions and enter the new value in the first row and the value that you want to be replaced in the second row.

    • You can display the values entered previously.

      Provided that you have not left the transaction after changing the values, you can display previously entered values by choosing Old Values . To display database changes (for example, changes made to the database by other users since you last made changes), choose .

  4. Choose .

  5. Repeat steps 3 and 4 until all desired changes are entered in the list.

  6. Finally, save your entries by choosing .

    Caution Caution

    The changes are now made in the master record for all selected profit centers. Make sure that:

    • You select all profit centers that you have edited before you save

    • No additional profit centers that you do not want to change have been selected in the second tab page

    End of the caution.


The system now creates a log. This allows you to determine whether the system has made the changes you wanted. If this is not the case, an error message is issued. By choosing Object or Object in the log, you can access individual processing.

Note Note

With regard to the collective processing of profit center master data, note the following:

The hierarchy area can only be changed for more than one profit center in collective processing if all of these profit centers have the same period of validity.

If you change the entry in the Valid from field, a new period of validity is generated. For more information about the rules for time-dependency, see Customizing for Profit Center Accounting or new General Ledger Accounting under Start of the navigation path Master Data Next navigation step Profit Center Next navigation step Specify Time-Dependent Fields for Profit Centers End of the navigation path .

End of the note.

Example Example

Original period of validity:

01/01/1998 - 12/31/2002

Valid from changed to 06/01/1999

New periods of validity:

01/01/1998 - 05/31/1999

06/01/1999 - 12/31/2002

Changes to the period of validity are not displayed until you call up the transaction again.

End of the example.

For more information, see the SAP Library under CA Cross-Application Mass Maintenance .