A document is a carrier of information. This information is either for the user/person responsible or for exchanging between systems. A document contains information that can be stored and it can take many different forms (such as technical drawings, graphics, programs, or text). When complete, this information gives a full description of an object.
We use the term
document info record
to refer to the master record in the SAP System that stores all the business information for a document. While the document info record contains the metadata for a document (such as the storage location), the original file (for example, the design drawing) contains the actual information in the document.
The document info record contains the following information:
Data that is descriptive in character (for example, laboratory)
Data with a control function (for example, document status)
Original application file data (for example, processing application or storage location)
Data that the system automatically copies (for example, CAD indicator)
Documents are identified in the SAP system using the document key fields: