Original files sometimes contain reference links to other files. For example, a text file can have the following additional files: style sheets, graphics, or spreadsheet file. These files are maintained as additional files for an original application file.
Maintenance of additional files depends on the workstation application. You set the scope of the original model during the definition of the workstation application (Setting in Customizing
Additional files supported
is set.
Since the additional files are logically linked to the original application file, following functions you carry out for an original application file are automatically carried out for the additional files as well.
Storing original application files in a Secure Area
Determining the prefix of the access path of an original application file (Setting in Customizing
If you have set that the workstation application supports the maintenance of additional files the number of additional files for each original application file that you can maintain is dependent on the definition of the document type. The indicator
Document storage using the Knowledge Provider
influences the number of additional files in the following ways:
Indicator Document storage using Knowledge Provider |
Storing Original Application Files |
Number of possible additional files |
Set |
using Knowledge Provider in defined storage systems (Content Repository) |
Unlimited |
Not set |
in defined secure areas of DMS (archive, vault, SAP Database) |
Max. 99 |
Process the document info record on the
Basic data
screen or on the tab page
Originals
.
In the screen area
Originals
position the cursor in the line of the desired workstation application.
Select
(Detail).
The
Workstation application
dialog box appears.
Original application file
where the workstation application and the storage data of original application file are maintained.
You only see the maintenance area for the additional files when at least one additional file has been maintained.
Choose
(Show additional files)
for maintaining additional files
.
The dialog box is extended by the screen area
Additional files
.
Enter data for the additional data.
Workstation application
In the
DataCar.
field, enter the data carrier where the additional file is stored.
You can choose the file from the file manager.
In the
Original
field, enter the path in the file system so that the application can access the additional file.
Confirm the entry and save the document.