Show TOC

 Making Service Charge Settlements

Prior to the final settlement, carry out a simulation to eliminate the errors documented in the error log.

  1. Choose Start of the navigation path Accounting Next navigation step Real estate management Next navigation step Service charge settlement Next navigation step Service charge settlement Next navigation step Correspondence End of the navigation path

  2. In this menu, you have the following options for executing a full settlement:

    Start of the navigation path Operating costs Next navigation step Execute End of the navigation path

    Start of the navigation path Heating expenses Next navigation step Execute End of the navigation path

    Start of the navigation path Operat./heating exp. Next navigation step Execute End of the navigation path

    Update run of the operating costs settlement

    Update run of the heating expenses settlement

    Update run of the operating costs and heating expenses settlement

    Specify which costs are operating or heating costs for each service charge key in Customizing for Real Estate.

  3. Enter your data Note the following:

  4. Action

    Procedure

    Adjust advance payments

    Select the Adjust advance payments? field

    Advance payments can also be adjusted after the service charge settlement, flat rates only after a service charge settlement

    You want to charge the tenants a costs surcharge proportionate to their service charge share

    Enter the required percentage in the Cost surcharge in percent field or Apportionment loss risk ( Example Service Charge Settlement Costs Surcharge )

    Apply Tenant Service Charge

    Choose TSCS. In the group box of other data, the indicator Take into account TSC principle? appears.

    In the Document header text field, enter a unique name since this text can be used as selection criterion for later activities (reversal, evaluations, document search) for the document.

  5. Choose Execute

  6. A list of the settlement units to be settled is displayed.

  7. Start the settlement by choosing Execute + Post

Result

The system makes the transfer posting of the advance payments by means of a batch input session; the settlement result is posted directly.

Choose Start of the navigation path System Next navigation step Services Next navigation step Batch input Next navigation step Edit End of the navigation path to check whether the session has been processed without errors. ( Overview graphic: posting procedures of the service charge settlement )

Posting procedures

  • Tenant share

The costs to be passed on to tenants are assigned to accounts on the lease-outs and on a "lease-out clearing" account; the tenant accounts are then debited accordingly.

The offsetting entry is a revenue posting made to the corresponding lease-outs.

  • Landlord share

The cost portion to be borne by the landlord resulting from lease-outs is likewise accounted to the lease-outs, however the posting is made to a "lease-out clearing account without further charging".

  • Vacancy

The costs incurred that do not relate to lease-outs (vacancy) are accounted to rental units and posted on a "rental unit clearing account".

  • Advance payment transfer posting

The transfer posting of the service charges advance payment is normally made for the total advance payments actually made by the tenant. The difference between the balance of the service charge settlement and the advance payments received determines the amount to be paid by or to the tenant.

Only specifications with settlement type Advance payment and Tenant share are taken into account for calculating credit balances and receivables. The system calculates the credit balances or receivables during the settlement and automatically posts them during the calculation of the full settlement.

  • Flat rates

The systems registers the overpayment or underpayment of flat rates using the settlement balance and the flat rates paid by the tenant.

Reference number

The system assigns the settlement run a reference number , to which references are made during subsequent processing (for example, information system, reversal, adjustment advance payment/flat rates).

Further processing options:

The system informs you how much of the service charge settlement has been made:

Activity

Choose

Display a settlement evaluation

Settlement result

Display and evaluate the posting documents

Posting log

Print letters to the tenant with the settlement result for the settlement run

The following functions:

  • Individual settlement

Prints the result for each lease-out

  • Settlement all

Prints the result of all lease-outs of one tenant

Display an error log

The corresponding functions