Prior to the final settlement, carry out a simulation to eliminate the errors documented in the error log.
Choose
In this menu, you have the following options for executing a full settlement:
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Update run of the operating costs settlement |
Update run of the heating expenses settlement |
Update run of the operating costs and heating expenses settlement |
Specify which costs are operating or heating costs for each service charge key in Customizing for Real Estate.
Enter your data Note the following:
Action |
Procedure |
Adjust advance payments |
Select the Adjust advance payments? field Advance payments can also be adjusted after the service charge settlement, flat rates only after a service charge settlement |
You want to charge the tenants a costs surcharge proportionate to their service charge share |
Enter the required percentage in the
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Apply Tenant Service Charge |
Choose
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In the
Document header text
field, enter a unique name since this text can be used as selection criterion for later activities (reversal, evaluations, document search) for the document.
Choose
Execute
A list of the settlement units to be settled is displayed.
Start the settlement by choosing
Execute + Post
The system makes the transfer posting of the advance payments by means of a batch input session; the settlement result is posted directly.
Choose Overview graphic: posting procedures of the service charge settlement )
to check whether the session has been processed without errors. (Posting procedures
Tenant share
The costs to be passed on to tenants are assigned to accounts on the lease-outs and on a "lease-out clearing" account; the tenant accounts are then debited accordingly.
The offsetting entry is a revenue posting made to the corresponding lease-outs.
Landlord share
The cost portion to be borne by the landlord resulting from lease-outs is likewise accounted to the lease-outs, however the posting is made to a "lease-out clearing account without further charging".
Vacancy
The costs incurred that do not relate to lease-outs (vacancy) are accounted to rental units and posted on a "rental unit clearing account".
Advance payment transfer posting
The transfer posting of the service charges advance payment is normally made for the total advance payments actually made by the tenant. The difference between the balance of the service charge settlement and the advance payments received determines the amount to be paid by or to the tenant.
Only specifications with settlement type
Advance payment
and
Tenant share
are taken into account for calculating credit balances and receivables. The system calculates the credit balances or receivables during the settlement and automatically posts them during the calculation of the full settlement.
Flat rates
The systems registers the overpayment or underpayment of flat rates using the settlement balance and the flat rates paid by the tenant.
Reference number
The system assigns the settlement run a reference number , to which references are made during subsequent processing (for example, information system, reversal, adjustment advance payment/flat rates).
Further processing options:
The system informs you how much of the service charge settlement has been made:
Activity |
Choose |
Display a settlement evaluation |
Settlement result |
Display and evaluate the posting documents |
Posting log |
Print letters to the tenant with the settlement result for the settlement run |
The following functions:
Prints the result for each lease-out
Prints the result of all lease-outs of one tenant |
Display an error log |
The corresponding functions |