Show TOC

 Attendance/Absence Data: Multiple Employee View (Report RPTABS60)

Use

You can use this report to display the attendances and absences for each employee in a monthly view for multiple employees. For example, you can display the employees who have leave in a particular month.

Integration

You can also access this report from the RPTABS50 report ( Attendance/Absence Data: Calendar View ). If you call the RPTABS60 report ( Attendance/Absence Data: Multiple Employee View ) directly, it evaluates one month. If, however, you access it from the RPTABS50 report, you can also evaluate alternative periods (for example, a period of 14 days).

Prerequisites

Attendances/absences are indicated in the output list by their abbreviation (attendance/absence category). These abbreviations must first be set up when you customize attendance and absence types.

Features

  • The selection period is defined as one month; the report evaluates the month in which the key date lies.

  • For example, you can carry out time evaluation based only on attendances, on absences, or only on individual attendance and absence types.

  • The selected attendance/absence types are displayed in the list with their abbreviation. In addition to the abbreviations defined in Customizing, the system may add the symbols “*”, “?”, or “/”.

  • From the multiple-employee view, you can branch to the infotype for the corresponding attendance or absence.

  • You can display an error list that contains the employees whose data contains errors. The list contains the personnel numbers of the employees, the type of error message, and the error text.

Activities

Determine Attendances/Absences to be Evaluated

If you want to use the attendance/absence type to select the attendances/absences, select the attendance/absence type field and indicate whether you want to select attendances and absences. You can then restrict the evaluation to individual attendances/absences.

If you want to use the attendance/absence category to select the attendances/absences, select the attendance/absence category field and restrict the selection as required.

Interpret multiple-employee view

Attendances/absences are displayed in the multiple-employee view by their attendance or absence category (abbreviation). In addition to the abbreviations defined in Customizing, the following symbols may appear:

  • An asterisk (*) indicates that there are several attendances or absences on that day.

  • A question mark (?) indicates that no abbreviation exists in Customizing for the corresponding attendance/absence type.

  • A slash (/) indicates that the employee is not active on this day.

Obtain Detail Information on Attendances/Absences

  1. In the multiple-employee view, select (by double-clicking) the abbreviation of the attendance/absence on which you require more information. Alternatively, you can place your cursor on the day and choose Goto -> Day View .

    The detail display appears. You can select the required data record to go to the infotype display.

  2. To return to the multiple-employee view, exit the infotype record.