In
results analysis
and
project-related incoming orders
, the status of a WBS element has a controlling character for processing. The point in time when the status of an object is requested is not identical to the point in time when the status information should be evaluated.
The
results analysis
and
project-related incoming orders
are listed as a part of period-end closing, typically in a time frame of two to ten days after the end of the period taken into account. They should, however, interpret the status of an object at the time of the last day of the period taken into account, in order to correctly assign the values and events of the affected period.
In order to take the time dependency of a status into account, the system updates the date of the status change for the activated time-dependent status (FREI, TABG, ENFA) in a table. The status AKZP is an exception. In this case, the system does not update the data of the status change, but rather the date of receipt of the SD order. You can manually change the date of this update at any time and thereby stipulate when the status for
results analysis
and
project-related incoming orders
takes effect. The following system statuses typically used in results analysis are intended for time-dependent administration:
REL – Released (I0002)
TECO – Technically completed (I0045)
FNBL – Fully invoiced (I0097)
ACPT – Order accepted (I0460)
Furthermore it is possible to plan the date of a status change for the
planned results analysis
(transactions KKAJP, KKA2P).
You must activate the function
Time-Dependent Status for
Results Analysis
for each controlling area. Carry out the following activities in Customizing for the
.
The following functions are available:
Check validity date for status (CJC1)
Plan status changes (CJC2)
Check validity date for status (CJC1)
You make the selection just as you do in the selection masks of the Project Information System. The system selects all WBS elements that fulfill the following criteria:
The WBS element fulfills the specified selection criteria on the initial screen.
You must have maintained a results analysis key for the WBS element.
You made one change to the status for at least one of the statuses mentioned above for the WBS element after activating the function
Time-Dependent Status
.
In the maintenance dialog the system displays the corresponding status with the current validity date for the WBS elements. The system displays the project definition and the person responsible for each WBS element as additional information and sorting criteria. You can change the validity date of the status change. When you confirm the changes the system deactivates the
system default
indicator, if necessary. The functions
results analysis
and
project-related incoming orders
take the affected status into account for the changed validity date and not for the date on which the status change was made.
Note
The
system default
indicator has the following meaning:
Indicator set: When the status was changed the system entered this date as the validity date.
Indicator not set: The validity date was changed in the dialog or already filled by the system with a date that does not match the current date.
Plan status changes (CJC2)
You can carry out results analysis as a results preview in the plan as well. In order to be able to compare planned values with actual values, you must provide status changes with planned dates. You can do this using the function
Plan Status Changes
(CJC2).
You make a selection in the same way you do when using the function
Check Validity Date for
Status
(CJC1). If you already made changes to the status (actual status), which depend on time, then this status is displayed with the appropriate validity date. Furthermore, you can add new entries for planned, but not yet carried out status transitions. The input help for the
WBS Element
column displays the WBS elements that:
Fulfill the selection criteria specified on the initial screen
Have a results analysis key
The input help for the
Status
column offers only those statuses that can be administrated depending upon time.
To provide the status changes with a date, choose
Logistics
or
Accounting
and then
(CJC1).
To plan status changes, choose
Logistics
or
Accounting
and
(CJC2).
On January 3, you activated the status
fully invoiced
for a billing element. Results analysis is set so that inventory is canceled in this status. With out time-dependent administration of the status, canceling inventory would occur at the period-end closing for December, in the event that this occurs after January 3.
If the status is administrated actively depending upon time, results analysis for December is still based on the active status before the
fully invoiced
status was given. You can change the validity date for the status change using this function.