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 Entering Totals

If, for example, you want to post and check a series of bank statements, you can use a control total to verify that the actual total of the amounts posted equals the total you calculate in advance. Proceed as follows:

  1. Calculate the total of the bank statements to be posted .

  2. From the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step General Ledger Next navigation step Posting Next navigation step General Posting End of the navigation path .On the initial screen, choose Start of the navigation path Settings Next navigation step Control Totals End of the navigation path .

  3. Choose Start of the navigation path Goto Next navigation step Maintain Control Totals End of the navigation path .

  4. You can enter either the customer and vendor balance you expect or at least one control total for the fields AccTy (account type), From Account , To Account , Debit Amount , Credit Amount , and Curr (currency) .

  5. After entering the control totals, post your business transactions.

    The system automatically calculates the total debits and credits you post.

  6. After you have entered the business transactions, go back to the control totals function by choosing Start of the navigation path Environment Next navigation step User Parameters Next navigation step Control Totals End of the navigation path from the General Ledger menu.

  7. Select Start of the navigation path Goto Next navigation step Display Differences End of the navigation path to display the differences.

    The system then displays any differences between the control total that you defined in advance and the posted amounts. If the totals do not match, a mistake would appear to have been made in calculating the control total or in posting the business transactions.

If a difference is produced after you have posted all the required business transactions, double-check the total you expect again. Add up the individual checks again. If this total is the same as before, ensure that you have entered all the documents and that you have not entered any document twice. You can then enter any missing documents and reverse any documents that have been entered twice. If you do not find any differences with either of these, check the amounts posted for each document.