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  Phrase Editing

Prerequisites

You have created at least one phrase library and one phrase group in Customizing for Basic Data and Tools . You must mark one of the phrase libraries as an active phrase library.

You can also create phrase groups via the Basic Data and Tools menu .Choose ToolsCurrent Settings in the menu .

You have authorization to edit phrases.

Process Flow

To use phrases in the SAP system, you can create them or import them (see Import and Export ).

You can carry out the following activities in the initial phrase management screens:

You can enter different search criteria and start a phrase search (see Searching for Phrases ).If the phrase you require does not exist in the SAP system, you can create it.

You can define more search functions as user exits in Customizing for Basic Data and Tools .

You can create a phrase immediately.

If you want to edit or create phrases with engineering change management for phrases , you have to enter a change number on the initial screen.

The search results are displayed in a hit list .

From the hit list you can call all other functions in phrase management , for example, to create and edit phrases.

When creating a phrase from the initial screen or from the hit list, you first enter the data for the phrase header.You can edit existing header data from the hit list.

In the phrase header, you can create references from phrases in the active phrase library to phrases in the passive phrase library.

From the hit list, you can copy an existing phrase as a template.

From the phrase header and the hit list, you can edit the phrase items and the phrase set assignment .Phrase items enable you to create phrase texts of any length, revise phrase codes and comments, and enter file names for graphics in preset languages.

You specify the languages and the sequence of languages in the phrase items by editing the language selection .

In phrase set assignment, you assign phrases to phrase sets to enable phrases to be used as value assignments for characteristics.

The following functions are available in the hit list for existing phrases:

Phrase merging is useful if you have imported a more recent version of a passive phrase library (see Merging Phrases ):

You can update the active library for existing phrase references, as long as the passive phrases are used as phrase references

You can create phrases from the passive phrase library in the active library

If you want to select one representative phrase for several similar phrases, choose phrase combining .

Changes made to phrase texts, codes, and graphics are logged by the SAP system in the phrase history .

Before you delete phrases, you should use a where-used list to check if the phrases are used as value assignments or in a report.How and if phrases are deleted depends on whether phrases are used or not, and whether they belong to the active or passive phrase library (see Phrase Deletion ).

Result

·        You can export phrases from the hit list (see Import and Export ).

·        To use phrases as value assignments, you assign the phrases to phrase sets (see Phrase Set Editing ).