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 Carrying Out Settlement

Prerequisites

After you have created a settlement rule, actual costs have been incurred on the sender object, and all the settlement prerequisites for that sender have been met, you can settle the costs incurred.

You can use individual or collective processing.

Note Note

Refer to the documentation on the various sender objects for details of what selection possibilities you have for each particular object.

This documentation also tells you what the sender-specific prerequisites are for the objects in question.

End of the note.

Procedure

  1. Choose Settlement from the menu of the object you want to settle.

  2. Make the relevant entries

  • For the order when you are in individual processing.

  • For the selection variant when you are in collective processing.

Note Note

In contrast to assessment, you cannot perform settlement across fiscal year boundaries.

The system automatically determines the posting date from the posting period and the fiscal year. The posting date is the last day of the posting period. There is no input field for this, but the date does appear, for example, in settlement documents.

End of the note.

  • Asset value date

This is the date for valuation in Asset Management. You can enter the date in the initial screen in the settlement or derive it from the settlement rule for the sending or receiving asset. This field does not appear, for example, during settlement of production orders.

  • Processing type

There are 3 processing types defined for settlement:

  • Automatic

The system selects all the distribution rules for a sender. Note the following special features:

If a sender only has distribution rules with settlement type PER, the system only selects and settles the costs of the settlement period.

If a sender has distribution rules with settlement type PER (PER rules) as well as distribution rules with settlement type FUL (FUL rules), the PER rules are applied first to the costs for the settlement period. If any costs are left after that, the FUL rules are applied.

A production order with the FUL settlement rule to materials is not settled until the final delivery is received. However, if any work in process is calculated for the order (order accrual), the related values can be transferred to Financial Accounting.

For investment measures, FUL rules are not applied until the measure is technically closed (compare "partial capitalization"). Assets under construction (AUC) are always settled, regardless of status.

  • Periodic

All distribution rules with settlement types PER and AUC are selected. PER rules are applied first. In investment measures, this is followed by settlement to assets under construction.

  • Partial capitalization

Use this processing type if you want to partially capitalize an investment measure which is not yet complete, that is, if you want to settle part of the overall cost to finished assets.

Results

Settlement Log

The settlement log is divided into three main sections:

  • Basic list

In the basic list for collective processing, the system displays the results of the settlement, for example, the number of messages. It goes on to list the processing senders based on the following categories:

Category

Number of senders

Fully settled

that were correctly settled.

Fully reversed

that were fully reversed.

Not to be reversed

that were already fully reversed.

Zero balance

that were already settled or senders that do not have inventory (actual costs).

Created/closed

that have system status Created or Closed .

Locked for settlement

that are not planned for settlement A reversal is therefore also not possible.

In processing

that are being processed. A sender is being processed, when a user changes the settlement rule during settlement.

Partially settled

that were not completely settled. A settlement can be described as partial if an object is debited again by another sender during the same settlement run.

Incorrect

Number of senders for which errors occurred. These might be, for example, senders which have been released , but for which no settlement rule was created.

  • Messages

You can display the messages issued during settlement by choosing Messages. During background processing the messages are output in the settlement log.

  • Detail list

The system only outputs a detail list if you choose the corresponding option in the Settlement initial screen. Choose Detail list to see the list displayed. During background processing the messages are output in the settlement log if required.