Use

The credit card transactions supplied by credit card companies via data medium exchange are non-SAP data. You first need to transfer this non-SAP data to the SAP system. You can start the transfer of the non-SAP data from Travel Management using the Credit Card Clearing function.

Prerequisites

Credit card requirements

Data file requirements:

The credit card transactions must be provided in the data file in a fixed data record that has been specified by SAP. Some of the credit card companies that provide these data records have been certified by SAP AG. This provides you with the assurance that the files are supplied in the right format. If the credit card company you use is not certified by SAP, you are responsible for ensuring that the data is provided in the correct transfer format. You can find more information about certified credit card companies on the SAP Homepage under Partners→Software Partners→Software Partners Directory (search for software category Travel Expense Management ), or on SAP Service Marketplace. You can find more information about credit card interfaces and a more in-depth description of the information file on SAP Service Marketplace.

Customizing for Travel Management

Process requirements for entering trips

Features

The credit card clearing report RPRCCC00 ( Credit Card Clearing ) reads the data records in the data file supplied by the credit card company. The credit card transaction data is already checked at this point. The data checks include:

Plausibility check of data records with regard to the structure expected by the system

Assignment of data records to the personnel numbers in the SAP system

Check of requirements for automatic processing

If the program can assign the credit card transactions to a trip (automatic assignment) and the system is set up to allow this, it creates a credit card document in the trip from the data in the credit card transaction. The program then saves this trip. At the same time, it saves the data record of the credit card transaction with the assigned trip number and the transaction number for the assigned personnel number in the INBEL table of cluster TC in the PCL1 database (storage for credit card trips added to trips). If the program cannot assign the credit card transaction to a trip, or if the receipt requires additional information, it saves the credit card transaction for the assigned personnel number in the receipt buffer (table CCBEL for cluster TC in database PCL1).