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 Manual Assignment of Credit Card Transactions to Trips

Use

For the system to be able to create credit card documents from credit card transactions in trips, you have to assign the credit card transactions to trips.

Procedure for Travel Manager/Travel Expense Manager

  1. Call up the Travel Manager or Travel Expense Manager .

  2. Choose the trip you want to change, or create a new trip.

  3. Choose Start of the navigation path Extras Next navigation step Add Credit Card Receipts End of the navigation path , or choose the appropriate pushbutton.

    The Credit Card Receipt Selection screen appears.

  4. Select the credit card receipts you want to assign to the trip.

  5. Choose Continue .

    The system assigns the credit card receipts to the trip and displays the transferred credit card receipts in the Maintain Trip Data: Receipts screen:

  6. Enter any additional receipt information required.

  7. If you want or need to separate the receipts because they have already been paid by the company, or for taxation reasons, select the receipt and choose Receipt Wizard This process makes sure that all of the receipts retain the additional credit card information given in the original receipt.

  8. Save the trip.

Procedure for Weekly Report

  1. Choose Weekly Report .

  2. Choose the weekly report you want to change, or create a new weekly report.

  3. Choose Start of the navigation path Extras Next navigation step Add Credit Card Receipts End of the navigation path , or choose the appropriate pushbutton.

    The Credit Card Receipt Selection screen appears.

  4. Select the credit card receipts you want to assign to the trip.

  5. Choose Continue .

    If the receipt date for the credit card transaction is not within the time period of the weekly report, you have to assign the receipt a date that is valid for the weekly report selected.

a) Choose a day in the dialog box.

  1. Choose Continue .

    The system assigns the credit card receipt to the weekly report as a trip receipt for the date selected.

If the receipt date for the credit card transaction is within the time period of the weekly report, the system assigns the credit card receipt as a trip receipt to the day of the week that corresponds with the receipt date.

  1. Enter any additional receipt information required.

  2. The weekly report does not allow you to process receipts using the Receipt Wizard.

  3. Save the weekly report.

Procedure for Travel Calendar

  1. Choose Travel Calendar .

  2. Choose the domestic trip you want to change, or create a new domestic trip.

  3. Choose Start of the navigation path Goto Next navigation step Individual receipts Next navigation step . End of the navigation path

  4. The Maintain Trip Data: Receipts screen appears.

  5. Choose Start of the navigation path Extras Next navigation step Add Credit Card Receipts. End of the navigation path

  6. The Credit Card Receipt Selection screen appears.

  7. Select the relevant credit card receipts.

  8. Choose Continue .

  9. The system assigns the credit card receipts (transactions) to the trip and displays the transferred credit card receipts.

    The weekly report does not allow you to process receipts using the Receipt Wizard.

  10. Choose Start of the navigation path Goto Next navigation step Back End of the navigation path .

  11. The Travel Calendar: Domestic Trips screen appears

  12. Save the trips.