Definition

Collective Lease-Out

Use

You can use this function if you want to combine individual, logically related lease-outs of a main contractual partner (role 600 - tenant with customer account). You can assign commercial and residential lease-outs to one collective lease-out (CLO). The assignment can also be made to different business entities (BU).

The tenant, John Smith has four lease-outs:

Residential lease-out (business entity 1)

Private garage lease-out (business entity 1)

Commercial lease-out (business entity 25)

10 commercial garage lease-outs (business entity 25)

You can combine all the lease outs for each business entity in one collective lease-out (two collective lease-outs). Alternatively, all the lease outs can be combined in different business entities in one collective lease-out.

Structure

You can edit CLOs in the following ways:

When creating a new LO, you can create a new CLO at the same time or assign the lease out to an existing CLO.

You can create a new CLO for an existing LO by:

creating a new LO (for example, garage LO) when you are processing the LO (for example, a residential LO)

assigning an existing LO (for example, garage LO) when editing the LO (for example, residential LO)

You can assign active lease-outs to a new CLO

You can directly assign a CLO to an existing LO.

You can split up collective lease-outs as well as removing individual lease-outs from the CLO.

Integration

Main contractual partner

All assigned lease-outs must have the same main contractual partner (role 600 - tenant with customer account).

Debit position (rental accounting)

When you carry out the Debit position (rental accounting) for a collective lease-out, the debit position for all the lease-outs assigned to the collective lease-out is also carried out.

Payment method (rental accounting)

If incoming payments are assigned to a collective lease-out account, the clearing of the open items can be determined by a priority list in Real Estate Customizing based on:

Incoming payments can also be assigned to the lease outs in a collective lease-out.

Master data block/account assignment block (status management)

If these blocks are set on the collective lease-out, the lease-outs assigned do not have these blocks.