Show TOC

 Canceling Trips (Approval Program)

Use

Requests and trips can be canceled in Travel Management at any time. Unlike deleting a trip , when a trip is canceled all trip period versions remain in the system.

Procedure

  1. Choose Travel Expenses .

    The Travel Expenses screen appears.

  2. Choose Start of the navigation path Process Next navigation step Approval End of the navigation path .

    The Trip Approval screen appears.

  3. If you wish, you can enter relevant selection criteria in the Selection group box.

    Note Note

    You can specify further selection criteria using the Further selections function.

    End of the note.

  4. You can specify which requests, trips or weekly reports, with which approval and accounting status, or which trip numbers are to be chosen in the Selection of requests / trips / weekly reports group box.

  5. In the Approval parameter group box you can specify whether the selected requests or trips should be set to ... awaiting documents status, or whether corrections should be printed in list form.

  6. Choose Start of the navigation path Program Next navigation step Execute. End of the navigation path

    The system lists all trips that fulfill the selection criteria.

  7. Position the cursor on the trip you would like to cancel.

  8. Choose Start of the navigation path Trip Next navigation step Cancel. End of the navigation path

Result

The system sets the accounting status for the request or trip to canceled . If a request or trip has already been accounted and reimbursed, the system reverses the applicable postings in Accounting. If the travel accounting results are transferred to Payroll Accounting (taxation or payment), the system causes the relevant retroactive accounting also to be performed.

See also:

Canceling a Trip That Has Been Posted