Retroactive Billing List
Definition
List containing billing documents relevant for retroactive billing:
documents with open values to be processed for price changes
documents that refer to these billing documents
documents that have already been created and processed for price adjustments
Structure
The retroactive billing list consists of a header and a list.
Header
The header includes information such as:
payer
sales organization
currency
ordering party
List
The list consists of two parts:
actual net value of the invoice (highlighted)
i.e. the value that would be determined for the item if you were to reevaluate the billing document
a list of
billing document items with the original item net value
i.e. the value that has already been billed
if retroactive billing has already taken place, billing document items created by the retroactive billing with retroactive billing value
i.e. the difference between the actual and item values, plus/minus values from the relevant credit and debit memos or memo requests in the list
related document items that are not relevant to retroactive billing for information purposes
Invoices, debit memos, and debit memo requests are shown as positive values. Credit memos and credit memo requests are shown as negative values, indicated by a negative sign (-).
The system calculates a separate subtotal for each combination of currency, sold-to party and material.
Note
Note that you cannot directly reject primary documents or set them to complete in order to remove them from the list. As a workaround, you can create a credit or debit memo request with reference to the invoice for the retroactive billing amount. Then reject this document. The primary document will still appear in the list but with an amount of zero. The system displays reasons for rejection in the retroactive billing list.
The following billing documents or items do not appear in the retroactive billing list:
Cancelled invoices or items
Cancellation documents
Proforma invoices
Note
The following points should be noted:
The system lists credit or debit memo requests with reference to invoices, instead of credit or debit memos with reference to requests. If this were not the case, the system would continue proposing retroactive billing documents for the invoice until the requests were actually billed.
If you create a credit or debit memo (or memo request) without reference to an invoice, you will not be able to see in the retroactive billing list if the invoice has already been billed retroactively.