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 Reorganization of Shortcut T

Use

To find personnel numbers for which there are trips to be processed in the database more quickly, you can use the shortcut T for elementary search help.

Prerequisites

When you use shortcut T ( Personnel number with trip data ) to accelerate a search, the system only reads data from the database for the personnel numbers that is contained in shortcut T for the selected personnel number interval.

Since every personnel number for which a trip has ever been entered is taken into consideration in a search via shortcut T , the number of personnel numbers stored in the matchcode increases with each trip entered. The number of personnel numbers in shortcut T, thus, on the one hand, gradually approaches the total number of all personnel numbers. On the other hand, personnel numbers for which there are neither trips to be processed nor new trips to be expected in the near future start to pile up in shortcut T .

For these two reasons, it is useful to reorganize the personnel numbers in shortcut T from time to time, so that elementary search help can really help to accelerate searching.

Features

The program checks to see if, under the personnel numbers in shortcut T, there are still trips in the database that fulfill one of the following four criteria:

This criterion is only checked if the standard form is printed as standard in your company. To activate this check, you have to select the corresponding parameter in the program dialog.

If none of the four above described criteria apply for a personnel number, the system deletes the personnel number from shortcut T.

If you change an existing trip or enter a new trip for the personnel number, the system restores it to shortcut T.

The system cannot reorganize shortcut T automatically, because:

  • Each enterprise uses different methods of payment (transfer types)

  • Within one company different methods of payment may be used for different person groups

Consequently, you have to start the program from time to time manually from the Travel Expenses entry screen.

See also:

Reorganize Short Cut T