Resetting Trip Status (Recalculation Program)
Use
The
Travel Management
recalculation program gives you the option to reset trips that have already gone through settlement back to the settlement status
to be settled
and to thus make these trips available for a new settlement and transfer process.
Prerequisites
The following situations would make it advisable to start this program:
If the government makes changes in travel expense settlement laws (changes in per-diem rates, for instance) which are retroactively valid as of a certain date. In this case you have to resettle all trips which have been sent through settlement after that date.
If, as a result of an error in the system settings, trips have not been settled correctly. You must repeat settlement for these trips also.
Since the recalculation program only resets the settlement status of the trips, they fulfill all conditions in order to be processed in the next accounting run. Therefore, you have to make certain that all necessary changes in system settings have been carried out before the next settlement run takes place.
Features
Due to the situations for which the recalculation program is intended, it is used primarily for batch processing of trips. Single trips which require retroactive settlement due to processing errors or adjustment checks should be changed manually as usual and set back to the settlement status
Settled.
Since the recalculation program does not interfere with the settlement program, the system automatically performs the necessary adjustment postings for trips that have already been settled and transferred.
See also: