After the count has been performed, you must enter the results of the count into the system. As well as the standard procedure (refer to Physical Inventory Process ), the SAP System enables you to enter the result of the count for a material for which no physical inventory document has been created. In this case, a physical inventory document is automatically created upon entry of the result of the count.
Thus, there are two methods for entering a physical inventory count, as follows:
entering the count with reference to a physical inventory document
entering the count without reference to a physical inventory document
You can therefore change an entered physical inventory count. This might be necessary, for example, if an error is made during entry, or if you receive a correction for a count without a recount having taken place.
Caution
With the "Enter count results with reference to a physical inventory document" procedure, you can determine when the system will establish the book inventory:
If you set the
Freeze book inventory
indicator when creating an inventory document, the system determines the book inventory immediately (see
Freezing the Book Inventory Balance
).
If you
do not
set the
Freeze book inventory
indicator when creating an inventory document, the system determines the book inventory later when creating the count results.
The determined book inventory is the basis for calculating the physical inventory difference. See also How Does the System Determine the Book Inventory? .
To enter a physical inventory count with reference to a physical inventory document, proceed as follows:
From the
Physical Inventory
menu, choose
. The initial screen appears.
On the initial screen, enter the number of the physical inventory document. Select
from the menu to display the item screen of the physical inventory count. On the item screen, enter the counted quantities into the
Quantity
column. If necessary, enter the unit of measure in which the count was carried out in the
UnE
field.
Caution
If a quantity of
zero
was counted for an item, enter this by selecting the
ZC
(zero count) column. It is not sufficient to enter
0
in the
Quantity
column, because the system interprets a zero as "not yet counted".
Inventory Count
Postfrom the menu.
To enter a physical inventory count without reference to a physical inventory document, proceed as follows
From the inventory menu, choose
The initial screen appears.On the initial screen, enter the plant and the storage location from which the count originates. Select
from the menu to display the item screen of the physical inventory count.Enter the materials, the stock types, and the counted quantities.
To post the count, select
Count entered for physical inventory document nn.