Show TOC

Function documentationNIS Generator (RPC_PAYBR_EFD_NIS)

 

The NIS (social identification number) registration is a system of social registration from the Caixa Econômica Federal bank to register citizens who benefit from public policies. Employees from private companies or cooperatives belonging to several categories must be registered. The registration can be made online (by the company itself) or by batch (by using Conectividade Social, CNS).

You use this report to register your employees on the NIS registration. The report aims at requesting a new NIS for employees who do not have a register yet and adjusting the data of employees who already have a register.

Transaction code

PC00_M37_EFD_NIS

Integration

The NIS registration is an eSocial prerequisite because it should be requested or adjusted before the Go-Live date of the eSocial. Therefore, the registration generated by this report is handled in the system as an eSocial event.

However, the NIS registration is not transmitted to the responsible entities the same way as eSocial events are. Therefore, SAP offers a different report to generate the register and does not make the register available as an event in the reports that generate eSocial event.

Prerequisites

You have filled in the following infotypes and subtypes:

Infotype

Subtype

Personal data (0002)

Addresses (0006)

Permanent residence (1)

Documents (0465)

Personal identification number (0001)

Work certificate (0003)

Foreigner visa (0009)

If it is necessary to change the files generated by company or branch office, or insert information about the naturalization ordinance for naturalized Brazilians, make the settings in Customizing for Payroll under Start of the navigation path Payroll: Brazil Next navigation step Personnel Administration Next navigation step Registration Next navigation step BAdI: NIS generation End of the navigation path.

Features

The report generates a file that can be generated in a complete structure or in a simplified structure, according to the format determined by Caixa Econômica Federal. The file with simplified structure presents the following logical records and information (in parentheses):

  • General header (branch office information)

  • n detail records (employee information)

  • General trailer (file closing)

The file with complete structure presents the following logical records and information (in parentheses):

  • General header (responsible branch office, the same used as main branch office in eSocial)

  • Partial header (branch office information)

  • n detail records (employee information)

  • Partial trailer (branch office closing)

  • General trailer (file closing)

Interns and managers (employees with no employment relationship) are now reported in a file separated from the regular employees.

Selection

Select the employee or the employee group and the information period. To filter employee data, specify whether the report must process only the employees hired in the period. Specify also whether the report must process the employees with or without NIS registration. While processing the employees without register, the report requests a new NIS with the generated file data. While processing the employees with register, the report generates a file for data adjustment.

Specify whether the report must generate the file with a complete structure or simplified structure. Enter data about the employee responsible for generating the file.

Define if you want to view the file information in details and if you want to run the report in production mode, saving the data on the system database.

Output

The report shows as many entries as the selected companies or branch offices. The report shows the corresponding error or warning messages for each of the entries.

In the report, employees are grouped according to their employment relationship: regular employees or employees with no employment relationship.

If you have selected Detailed log in the selection screen, the report displays for each entry the filled fields and the corresponding values to be saved on system database.

Activities

To access this report, on the SAP Easy Access screen, choose Start of the navigation path Human Resources Next navigation step Payroll Next navigation step Americas Next navigation step Brazil Next navigation step Information system Next navigation step Employees Next navigation step NIS generator End of the navigation path.