Sample Account And Data Transfer Rule: Example

The following example describes how a sample account works.

In your company, you have several company codes that use the same chart of accounts. From the company head office, you want to assign values for foreign currency balance sheet accounts in USD for the company code area of the master records. The following table shows the values that are to be transferred.

Values and rules for the sample account example

Field	Value	Rule
Currency	USD	Field cannot be changed, if set
Open item management	<BLANK>	Field cannot be changed if it contains its initial value
Line item display	X	Field cannot be changed, if set
Sort key	003	Value is transferred from sample account
Field status group	GR01	Field cannot be changed, if set

The following figure shows which values are transferred when creating a master record in the company code.

When you create a master record, the currency, the options "Open item management", "Line item display", and "Field status group" are transferred from the sample account. The corresponding rule specifies that this data cannot be changed. You can change the sort key only when you create the company code-specific area (see the table above).

If, when you are creating the master records, the data from the sample account is not to be transferred to certain company codes, do not enter a rule type for these company codes. If data for certain company codes is to be transferred according to different rules, you define a separate rule type for these company codes.