Purpose

Editing personal data is a sensitive area. For this reason, such data is usually processed centrally by personnel administrators with a special authorization to do so. They collect information on the employee that pertains to master data (such as personal data and payroll data) and working time (such as attendances, absences, and substitutions), and then enter it in the system.

To a certain extent, it is possible for the employees themselves to enter certain types of data in the system. This helps reduce the general administrative burden within the Human Resource department. Data relevant to payroll and future working time, however, must be approved. The employee’s superior usually approves such data. Irrespective of this, the data often needs to be checked for plausibility and consistency by an employee with the authority to do so, such as an administrator within the HR department.

The Approving an Individual Basic Pay Increase workflow supports and accelerates the procedure described above in accordance with the specific requirements of your enterprise. It does this by linking the necessary approval and verification tasks, and then forwarding them automatically to the appropriate agent.

Process Flow

To reward an employee for commitment or performance by increasing his or her basic pay at a time other than the annual salary review, the employee’s immediate superior can use the Approving an Individual Basic Pay Increase workflow.

The employee’s immediate superior can use this workflow to make a request for an individual basic pay increase. The request is forwarded automatically to all of the persons who are responsible for approving pay increases for this organizational unit. The number of approval levels is unrestricted, which ensures maximum flexibility when you determine the number best suited to your enterprise structure. You can even include the works council in the approval procedure.

The persons involved in the approval procedure can choose between the following courses of action for the request:

If the request is rejected, the person responsible for the request can either withdraw or change it. If the request passes through all of the approval levels successfully, the increased basic pay record is recorded automatically in the system. Furthermore, the system creates a letter for the employee, informing him or her of the fact that an increase in basic pay has been approved and implemented.