To allocate telephone costs, you should use the periodic repostingallocation method. Periodic reposting has the advantage of requiring very little runtime to operate.
Periodic reposting uses the original cost element, meaning the primary cost element remains intact. When you allocate telephone costs, the allocating cost center is unimportant for the receiving cost centers. The system therefore stores data records for periodic reposting in a way that uses less memory than for, say, distribution. The sender cost center is not updated with this method.
To allocate telephone costs in Controlling (CO), you can use the following allocation methods:
● Periodic reposting
Distribution
Assessment
The allocation methods differ in the manner they transfer information from external accounting to internal accounting.
To define a periodic reposting, carry out the following steps:
Create a cycle.
Create segments for the cycle.
Specify the tracing factors.
In the initial screen for Cost Center Accounting, choose
Period-end closing
→
Single functions
→
Periodic reposting. Reposting
In the
Periodic Reposting
initial screen, choose
Extras
→
Create cycle
You can also create the cycles you require in the Implementation Guide (IMG) for Cost Center Accounting. Under
Actual Postings
→
Period-End Closing
→
Periodic Repostings,
choose the IMG activity
Define Periodic Repostings
In the dialog box, choose
Create Actual Periodic Reposting
Enter a name for the cycle (such astel01).
Enter a starting date for the cycle.
Choose
Execute
to go to the entry screen for cycle header data.
Enter the date marking the end of the validity period for the cycle.
Enter a descriptive text for the cycle (such asPer.Reposting Telephone Costs).
Deactivate the
Iterative
indicator because no sender/receiver relationships appear during allocation of telephone costs.
To create a segment, choose
Attach Segment
.
Enter a name for the segment (such as0001).
Enter a descriptive text for the segment (such asCredit C ctr 4712).
Accept the default settings for sender values and tracing factors.
The posted actual values that were posted on the sender are to be allocated in full to the receivers. Therefore, you choose rule 1,
Posted amounts
and a
Portion
of 100%. In addition, you accept the default setting
Actual values
.
The tracing factor for periodic reposting is the number of telephone calls carried out by the receiver cost centers. These are variable portions. Therefore, under
Tracing factors
, you accept rule 1,
Variable portions
.
Since you are using a variable receiver tracing factor that is based on statistical key figures, enter a5under
Type of variable portions
(actual statistical key figure). You save the statistical key figure representing the number of telephone calls in the next step, “Determining Tracing Factors”.
Under
Scaling negative tracing factors
, accept the default setting of1(no scaling).
In the group
Allocation characteristics
, enter the sender cost center and its cost element (such as your collection cost center4712and cost element473120(telephone call units)).
Enter the cost centers acting as receivers (such as4713, 4714).
Choose
Tracing factors
to go to the
Tracing Factors
initial screen.
The default settings in the
Segment name, Type of variable portions
, and
Scaling negative tracing factors
are taken from the segment entries.
Under
Selection criteria
, enter the statistical key figures serving as the basis of the periodic reposting. Enter your statistical key figuretel. This represents the number of telephone calls made from the receiver cost centers.
Save your entries.
You can specify the fields for sender and receiver data that are to be in the segment, and in the tracing factors in the Implementation Guide (IMG) for Cost Center Accounting. Choose
Actual Postings
Period-End Closing
Periodic Repostings
Define Sender/Receiver Types for Periodic Reposting
For more information on creating cycles, see the IMG for Cost Center Accounting under
Actual Postings
®
Period-End Closing
→
Periodic Repostings
→
Define Periodic Repostings
and under Definition of Periodic Repostings or Period-Based Allocations.