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 Maintaining the GR/IR Clearing Account


The GR/IR clearing account is usually cleared at the end of a period or fiscal year for those order items that no further goods receipts or invoices are expected for.


  1. Choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Logistics Invoice Verification Next navigation step GR/IR Account Maintenance Next navigation step Maintain GR/IR Clearing Account End of the navigation path .

  2. The GR/IR Account Maintenance screen appears.

  3. Enter data as required on this screen in the Document header data frame.

  4. In the Selection frame, you choose various selection criteria for the transactions for which you want to post the differences. User-Specific Default Parameters are available for the following selection fields. You maintain them in the user master.

  5. Choose the processing type:

  • Automatic clearance

  • The Automatic clearance function is intended for processing in the background. Choose Start of the navigation path Program Next navigation step Execute in background End of the navigation path .

  • Prepare list

  • Choose Execute .

  • The selection screen appears.

  1. On the selection screen, the individual purchase order items that have quantity variances and match your selection are now listed.

Select the order items that you want to clear.

  1. Clear the GR/IR clearing account for the selected purchase orders by choosing Start of the navigation path List Next navigation step Post clearing Next navigation step . End of the navigation path