You use this report to generate an electronic file containing the monthly income declaration to be sent to the Portuguese AT (Autoridade Tributária e Aduaneira, Tax, and Customs Authority).
The monthly income declaration provides AT with a record of incomes and withheld tax amounts of permanent employment (income category A) from mainland resident employees. The declaration must be submitted exclusively via the Internet by the 10th of each month following the reference month.
The Individual Income Declaration (Report RPCIIDP0) can include amounts from subcategories of income category A according to the monthly income declaration. For more information, see Income Subcategories and CES in Individual Income Declaration.
To fill in the monthly income declaration fields related to financial services codes, NIF and entities (records Header de declaração and DMR-AT), in Customizing for Payroll
under follow the steps:
In Customizing activity Define entities
, enter a logical entity.
In Customizing activity Maintain properties for entities
, create a new entry using the logical entity entered in the previous step and an attribute in the Field name
field. The following table shows the relationship between the monthly income declaration fields and the attributes in the Field name
field:
Declaration field (record) | Attribute for |
---|---|
Número de Identificação Fiscal (Header de declaração) | TAXNU |
Código Serviço de Finanças (DMR-AT) | TOCOD |
NIF Representante Legal (DMR-AT) | NIFRL |
NIF Técnico Oficial de Contas (DMR-AT) | NFTOC |
Contribuições obrigatórias - Entidade 1 (DMR-AT.3) | NIPC1 |
Contribuições obrigatórias - Entidade 2 (DMR-AT.3) | NIPC2 |
Contribuições obrigatórias - Entidade 3 (DMR-AT.3) | NIPC3 |
Note
With the customizing described above, the declaration fields related to entities display the NIPC (Número de Identificação de Pessoa Coletiva; VAT ID number) of all entities.
If you want the fields to display only the NIPC of entities that received contributions, after following the steps above, in the Customizing activity under V_T596I
view) find the wage type assigned to cumulation wage types A00C
or A02C
. Then, in Customizing activity Define wage types for monthly income declaration
, assign the same wage type to cumulation wage types NIP1
, NIP2
or NIP3
, according to the related entity.
To fill in the monthly income declaration fields related to amounts of income, withholding, and mandatory and union contributions (record DMR-AT.3), make the settings in Customizing for Payroll
under .
To change the data of the monthly income declaration generated by this report, make the settings in Customizing for Payroll
under .
An employee’s payroll results may have negative differences from previous periods (from the same year or from previous years) regarding IRS withholding, mandatory contributions, union contributions, and surcharges. However, the monthly income declaration allows no negative amounts.
In case there are negative differences, this report deducts from the current amount the negative amounts from previous periods, and does that as many times as necessary until the negative amounts are fully deducted. When there is a period with negative amounts to be deducted, the monthly income declaration generated by this report displays negative amounts as 0.
Note
In version 1 of the file, the negative values were not accepted. The version 2 accepts negatives, but the fields of income from previous years do not accept negatives. Version 1 can still be sent to the AT, however SAP supported version 1 until December 2014, from January 2015 SAP only supports version 2 for declarations and does not keep more declarations of version 1.
In case there are any differences (either positive or negative), the report log displays messages that indicate which employees still have differences to be deducted. You can replace these declarations by selecting the Generate declaration since start of year
field.
Enter the standard selection criteria. It is mandatory to enter the payroll area and the period. It is recommended to enter the personnel number and the employment status.
Enter the company code and the declaration type. Both the regular declaration and the substitution declaration handle negative amounts from previous periods as described in the Features
section. Choose whether you want to generate the declarations since January of the current year to replace declarations that have differences from previous periods.
Choose what data you want to view after the report run. The possible options allow you to view nodes Technical log
and Magnetic file — TemSe
(for more information about these nodes, see the Output
section).
The report generates a log from which you can obtain the following information:
Node | Description |
---|---|
| Contains data about selected, processed, and rejected employees. |
| Enables you to view the file or download it to your local disk. |
| Enables you to view the data of the declaration generated in ALV format. |
| Displays a detailed analysis of the data for each employee. The sum of negative amounts from previous periods to be deducted is represented by the sum icon and the word negat.. |
Messages | Contains employee-related messages ( |
Employees with previous year declaration | Shows employees with substitution declaration in years. The income tax return must be sent to those employees. |
If you have selected the Generate declaration since start of year
field, for each month generated the report displays a node that includes the TemSe and ALV files, the messages, and the technical log with the recalculated payroll results for the month in question.
To access this report, on the SAP Easy Access
screen choose .