Release Purchase Requisition ‑ Single-Screen Transaction (ME54N)

Use

Authorized persons can use the functions for document release to display a purchase requisition and use their release codes to effect release, without switching transactions.

Prerequisites

The following prerequisites must be satisfied before a requisition can be released:

Release strategy:

A release strategy must have been defined for purchase requisitions in Customizing for Purchasing under Purchase Requisition → Release Procedure .

Completed version:

If you have activated version management in Customizing for Purchasing under Version Management → Set Up Version Management for Purchase Requisitions :

In the case of purchase requisitions subject to item-wise release, the version of the relevant requisition item must have been completed.

In the case of purchase requisitions subject to overall release, the versions of all requisition items must have been completed.

Features

In Release Purchase Requisition (ME54N), as the person authorized to effect release, you can display the current version of a purchase requisition. On the basis of this information, you can decide whether to release or reject the requisition or requisition item.

Releasing a Purchase Requisition

If you are happy with the purchase requisition as it is, choose Release on the Release Strategy tab page in order to effect release with your release code.

Purchase Requisition with Item-Wise Release

In the case of a purchase requisition subject to item-wise release, the relevant item can also be released with the release code from within the item overview.

If you have authorization for more than one release code, you can release with all your release codes simultaneously from the item overview. However, this is only possible if the release prerequisites for these release codes are satisfied.

You can also release several requisition items simultaneously. By choosing , you can release all requisition items that you selected in the item overview and for which you have authorization for the relevant release codes.

This graphic is explained in the accompanying text.

If you use the layout (display variant)2DEFAULTfor the item overview, you can release an item in the overview by choosing .

This graphic is explained in the accompanying text.

If not all the items of a requisition are subject to release, you can limit the display to those that are by choosing . The system then shows you all items that are subject to item-wise release and for which you have release authorization.

Choose to view all the items of the requisition.

By choosing the button, you can cancel a previously effected release with your release code in Release Purchase Requisition (ME54N).

Rejecting a Purchase Requisition

If you are not happy with the purchase requisition, you can reject it by choosing Reject on the Release Strategy tab page.

The requester must then cancel the rejection in Change Purchase Requisition (ME52N) by choosing on the Release Strategy tab page. The requester is then able to process the requisition or requisition item again.

By choosing the button, you can also cancel the rejection in Release Purchase Requisition (ME54N).

This graphic is explained in the accompanying text.

If you are using the layout (display variant) 2DEFAULT for the item overview and you:

Refuse to release an item of a requisition (item-wise release), the rejected item is marked with in the item overview.

Refuse to release a complete (entire) requisition (overall release), all items are marked with .

The requester must then cancel the rejection in Change Purchase Requisition (ME52N) by clicking . The requester is then able to process the requisition or requisition item again.