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 Activating Lease outs: Bulk Processing

Prerequisites

To activate a lease out, you have to:

  • Assign a master tenant as customer to the contract (if third-party usage is required)

  • Assign a cost center and a partner with the role of "tenant with customer account" (if own usage/corporate group usage is required)

  • Make sure that there are no errors in the settlement participation

Procedure

  1. Starting from the initial screen, choose Start of the navigation path Accounting Next navigation step Real estate management Next navigation step Rental Next navigation step Lease out Next navigation step Activate. End of the navigation path

  2. From this menu, choose the corresponding contract activation:

  3. Residential or commercial lease out

    Activate prov. agrmnt(for commercial agreements)

    LO provisional agreement

    You can only include activated lease outs in the debit position .

    The system status is set to Activate (ACTV) and Released (REL).

    A commercial lease out is defined as a provisional agreement when it is activated. Provisional agreements are taken into account in input tax processing .

    The system status is set to Comm. provisional agreement (COPA)

    On activation, the status of a provisional agreement is canceled. The provisional agreement receives the status of an active lease out .

    The system status is set to Activate (ACTV) and Released (REL).

  4. Enter your selection criteria and choose Execute.

  5. You receive a list of all contracts that have not yet been activated. Contracts that have the indicator P cannot be activated because you have not assigned a main contractual partner.

  6. There are two ways of activating contracts:

Activity

Action

Activate all the contracts

Choose Start of the navigation path Edit Next navigation step Activate all End of the navigation path

Activate individual contracts

Position the cursor on the required lease out and choose Choose.

You branch to an overview for the contract.

Activate the contract by choosing Activate .

Result

The system confirms that the activation has been carried out successfully. Only activated lease outs participate in the debit position.

Effect of activation on system statuses of the rental unit (RU):

  • Activating a RU for Start of the navigation path third-party usage Next navigation step the occupancy type is set to Next navigation step Used by third parties End of the navigation path (THRD) in the RU

  • Activating a RU for Start of the navigation path your own use Next navigation step the occupancy type is set to Next navigation step Own use End of the navigation path (PROP) in the RU

  • Activating a RU used in a Start of the navigation path corporate group Next navigation step the occupancy type is set to Next navigation step Used by group with LO End of the navigation path (GRPR) in the RU

Note Note

You can deactivate lease outs.

End of the note.