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 Example: Periodic Reposting of Telephone Costs

As the appearance of the SAP System interfaces can change, the screens used for the example may differ from the screens you are using. They are used in the example only as an aid to understanding.

Purpose

The charges for the telephone costs occurring in a given period arrive in a lump sum for the entire organization. However, you must charge the individual cost centers responsible for the telephone costs within the framework of the Cost Center Accounting component (CO-OM-CCA).

Prerequisites

You must be able to count the number of telephone calls, the number of charge units, the rates for long-distance calls, or some other meaningful measurement for each cost center in order to be able to assign costs.

Process Flow

One-Time Actions

1. Create a collection cost center for gathering telephone costs.

2. Create a statistical key figure for use in telephone cost allocation.

3. Define periodic reposting for allocating the telephone costs.

Periodic Actions

1. Enter telephone costs in the Financial Accounting component .

2. Enter statistical key figures for telephone calls made from each cost center.

3. Execute periodic reposting .

4. Check the debits and credits by running a report .

Example Example

The process flow uses the following example:

You post the telephone costs for October, 15,000 USD, initially on the collection cost center 4712. In October, cost center 4713 made 50 calls and cost center 4714 made 100 calls. Periodic reposting allows you to allocate the telephone costs on cost centers 4713 and 4714 based on the number of calls made. Cost center 4713 is debited with 5000 USD and cost center 4714 with 10,000 USD; cost center 4712 is credited with 15,000 USD.

End of the example.