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Procedure documentationExecuting Accrual Calculations

Prerequisites

You can execute accrual calculations after you have defined an overhead structure and maintained the relevant data for this structure, or after you have maintained your target=actual credit postings.

Note Note

You can simulate the accrual calculation for testing or forecasting purposes. To do so, select Test run on the initial screen.

This function lets you check the results of the accrual calculation without making any changes in the database.

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Procedure

  1. To carry out accrual calculation in plan or actual, from the Cost Center Accounting menu, choose:

    1. Start of the navigation path Planning Next navigation step Planning aids Next navigation step Accrual calculation End of the navigation path or

    2. Start of the navigation path Period-end closing Next navigation step Single functions Next navigation step Accrual calculation End of the navigation path

  2. On the initial screen, enter the fiscal year and the posting period.

    You can calculate accruals for an individual cost center, a cost center group, or the entire controlling area. A cost center group can be any group stored in the system. You may also use the standard hierarchy or selected parts thereof.

    When calculating plan accrual, also specify the version.

  3. Select or deselect:

    1. Background processing

    2. Test run

    3. Detailed lists

    Note Note

    If you do not select Background processing, the system carries out accrual calculation online. The display shows the values calculated for the accrual cost elements. If you have large amounts of data to process, we advise running accrual calculation in the background. This means you can process data at times of minimal system usage.

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    Note Note

    If the Detailed list indicator is active, the system displays a list of accrual calculation results. The Detailed list and Test run indicators are defaulted to active. This ensures that you can check the results of the test run.

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  4. You can enter further data on the initial screen as follows:

    1. To set the value date for the actual accrual calculation manually, choose Start of the navigation path Extras Next navigation step Value date... End of the navigation path.

      If you do not enter a value date, the system converts the currencies using the last day of the posting period.

    2. To change the controlling area, choose Start of the navigation path Extras Next navigation step Set controlling area End of the navigation path.

      This controlling area is then stored for all following activities (see: Selecting and Displaying the Current Controlling Area).

    3. To maintain the user parameters, choose Start of the navigation path Environment Next navigation step User parameters End of the navigation path.

      1. To store the values that you specified on the initial screen as user parameters, activate the corresponding parameters and choose Save.

        This saves the current user parameter setup as a default.

      2. To change your entries on the initial screen and to have these new values stored in your user parameters, you must re-save the parameters.

    4. To display the controlling area, overhead structure assignments, choose Start of the navigation path Goto Next navigation step Assignments... End of the navigation path.

    5. Once you have executed the accrual calculation, you can display any errors that occurred and the processing statistics by choosing Start of the navigation path Goto Next navigation step Statistics End of the navigation path.

  5. Choose Execute.

Result

  • You can access the most important information about the accrual calculation when you have finished processing.

    In the results list screen, choose Start of the navigation path Goto Next navigation step Messages End of the navigation path or Start of the navigation path Goto Next navigation step Statistics End of the navigation path.

  • Choose Starting values to check which data was used to begin the calculation.

  • Choose Start of the navigation path Goto Next navigation step Statistics End of the navigation path to call up a log of the postings made by the system.

  • You can use the information system to display the controlling area, cost center, or line item reports.

  • You can also call up these functions from the detailed lists.

    The detail lists display the values calculated by cost center/activity type/allocation cost element.

  • You can branch to the detail screen for the percentage method and analyze the values (such as base cost elements and overhead rates) in more detail.

Note Note

The system records sender and receiver line items and totals records for accrual postings. The posting date of actual accrual is always the last day of a calendar month. The posting date of plan accrual is always the first day of a calendar month.

If you repeat the calculation, the system records one line item each detailing the difference between the previous and the current run.

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