Displaying the Recipient of a Document

You can use this function to check which recipients can receive a specific document. All the recipient lists are taken into account.

You have allocated the document to at least one recipient in a recipient list.

The user must have the required Authorizations .

If you are processing the document that you want to see the recipient list for, proceed as follows:

Go to the Basic Data screen .
Choose Environment Document distribution Display all recipients.
The Display all recipients dialog box appears..
If required, enter a context to limit the recipient list.
If you want to search for the recipient list without any restrictions on the search, use the special character *.
Choose Continue .

Result

You see an overview that is divided up as follows:

In the first part, you see the document data version and, where appropriate, the context that you have used to limit the recipient list search.
In the second part, you see a list of all the recipients that a document version should be sent to using a recipient list.

You see further data concerning the distribution, for example:

Note Note

You can display the recipients from this list and display or change the recipient lists.

End of the note.

If you want to display the recipient list for a specific document, proceed as follows:

Choose Recipient list Recipients of document from the Document distribution menu.
The Display all recipients of a document screen appears.
Enter the key fields for the document.
If required, enter further data:
If you want to display recipient lists, the use of which is limited by a context, enter the context here.

If you want to be able to display all recipient lists without any restrictions, select All and enter the special character * in the context field.

If you want to display the standard recipient list for the document version, select Standard .
Choose Continue .

Result When Displaying a Standard Recipient List

Only the recipients in the standard recipient list are displayed. The list is divided into the following parts:

In the first part, you see the name of the standard recipient list and, where appropriate, the context that you have used to limit the recipient list search.
In the second part, you see the key data and the document description.

Since the standard recipient list applies to all document parts and document versions, you only see the document number and document type displayed.

In the third part, you see a list of all the recipients in the standard recipient list that all the document parts and document versions are to be sent to.

You see further data concerning the distribution, for example:

Distribution type, medium, number of copies
Indicator showing whether the recipient is inactive in the standard recipient list

Note Note

You can display the language-dependent description and recipient data from this overview.

End of the note.

Result When Displaying a Recipient List

Recipients from all the selected recipient lists are displayed. The list is divided into the following parts:

In the first part, you see the document data version and, where appropriate, the context that you have used to limit the recipient list search.
In the second part, you see a list of all the recipients that the document version should be sent to using a recipient list.

You see further data concerning the distribution, for example:

Recipient, distribution type, medium, number of copies
Name of the recipient list and the indicator showing whether the recipient is inactive in the recipient list

Note Note

You can display the recipients from this list and display or change the recipient lists.

End of the note.