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 Travel Management and System Infrastructure

Possible System Combinations

SAP Travel Management (TRV) can be used:

  1. In combination with SAP Payroll Accounting (HR) and SAP Accounting (AC)

  2. In combination with HR and separate from AC

  3. In combination with AC and separate from HR

  4. Separate from HR and AC

Depending on the configuration, Support Packages (SP) and HR Support Packages (HR SP) have to be imported into the respective systems.

Advantages and Disadvantages of Cases 1 - 4

Case 1: Travel Management, HR, and Accounting in one system

Advantages:

  • No need for distribution of:

    • HR master data

    • Travel expense results to Payroll

    • CO receivers

  • Validation of CO receivers is carried out locally

  • Synchronous posting of travel expense results to Accounting

    Disadvantages:

  • Human Resources, Accounting, and Travel Management have to have the same release status

  • Lack of flexibility

  • Possible capacity problems

Case 2: Travel Management and HR in one system separate from AC

Advantages:

  • No distribution of travel expense results for Payroll

  • Travel Management and Accounting can have a different release status

  • Existing accounting systems can be connected

    Disadvantages:

  • Remote validation of CO receivers in Accounting via ALE

  • CO receivers have to be replicated in the Travel Management System to provide a correct input help for CO receivers

  • To create person-related vendors automatically, the HR master data (infotypes 0000, 0001, 0002, 0003, 0006, 0009, 0017, 0105) has to be replicated in the Accounting system via ALE.

  • Asynchronous posting of travel expense results to Accounting via ALE. To ensure successful posting to the Accounting system in this case, the posting run must be validated before it is sent .

Case 3: Travel Management and AC in one system separate from HR

Advantages:

  • No distribution of CO receivers is required

  • CO receivers are validated locally

  • Payroll Accounting and Travel Management can have a different release status

  • Synchronous posting of travel expense results to Accounting. In this case incorrect documents in a posting run can be rejected.

    Disadvantages:

  • HR master data (infotypes 0000, 0001, 0002, 0003, 0006, 0009, 0017, 0105) has to be replicated via ALE

  • Travel expense results for Payroll have to be replicated via ALE

  • Both the Support Packages and the HR Support Packages have to be imported into the Travel Management and or Accounting Systems.

Case 4: Travel Management, AC and HR in separate systems

Advantages:

  • Payroll Accounting, Travel Management, and Accounting can all have a different release status

  • Maximum flexibility

  • Existing Accounting and HR systems can be connected

    Disadvantages:

  • HR master data (infotypes 0000, 0001, 0002, 0003, 0006, 0009, 0017, 0105) has to be replicated in the Travel Management system via ALE

  • To create person-related vendor master records in Accounting automatically, the HR master data (infotypes 0000, 0001, 0002, 0003, 0006, 0009, 0017, 0105) has to be replicated in the Accounting system via ALE.

  • Travel expense results for Payroll have to be replicated via ALE

  • Remote validation of CO receivers

  • CO receivers have to be replicated in the Travel Management System to provide a correct input help for CO receivers

  • Asynchronous posting of travel expense results to Accounting via ALE. To ensure successful posting to the Accounting system in this case, the posting run must be validated before it is sent .  

See also:

Criteria for Selecting a System Infrastructure

Transfer to Accounting

Transfer to HR Payroll

For more information on configuring ALE scenarios, see, for example the Implementation Guide (IMG) for Basis under Start of the navigation path Application Link Enabling (ALE) Next navigation step Modeling and Implementing Business Processes Next navigation step Predefined ALE Business Processes End of the navigation path

  • Start of the navigation path Human Resources Next navigation step HR <-> HR Next navigation step Set Distribution of Trip Accounting Results End of the navigation path

  • Start of the navigation path Human Resources Next navigation step HR <-> AC Next navigation step Set up Trip Costs Transfer End of the navigation path

  • Start of the navigation path Human Resources Next navigation step HR <-> AC Next navigation step Set Up Integration of Travel Management and Funds Management End of the navigation path