This function differs from posting with a clearing transaction or posting with a payment in the following ways:
You do not need to enter a document header
You can only clear open items from one account
You can use this function to clear debits and credits that balance to zero (for example, invoices and payments that you have already entered).
Note
Since internal transfer postings may have to be generated, a document type must be defined for clearing. To make this specification, select the activity
Define Posting Keys for Clearing
in the
Implementation Guide
for
Accounts Receivable and Accounts Payable
.
The
Maintain Accounting Configuration: Clearing Procedures
-
List
screen appears. Select the transaction
Transfer Posting with Clearing
. A detailed screen appears. For each account type, you can specify a default document type to be used for posting a clearing document (if this is required for the clearing transaction).
To clear an account, proceed as follows:
From the
Accounts Receivable, Accounts Payable
,
or
General Ledger
menu, choose
.
The screen for entering header data is displayed.
Enter the account number in the
Account
field and if necessary, also enter a currency key for the clearing document in the
Currency
field. If you do not enter a currency key, the company code local currency is used. The company code and clearing date is proposed by the system.
You have the option of searching for specific items for clearing. To do this, select a field (for example,
Amount
) and choose
Enter
. The next screen prompts you to specify which open items to select.
To display the open items for processing, choose
.Process the open items as described in Open Item Processing .
Once the debits equal the credits, choose
.The system assigns the clearing date and clearing document number to each open item cleared.