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 Creating a Contract Manually

  1. Choose Start of the navigation path Outline agreement Next navigation step Contract Next navigation step Create Next navigation step . End of the navigation path

  2. The initial screen appears.

  3. Enter the necessary data. If you make any specifications under the group heading Default data , this data will appear as the default data in each item.

  4. In the Agreement type field, specify whether you are creating a quantity or value contract, for example.

  5. PressENTER .

  6. The header data screen appears.

  7. Enter the contract validity period. Check the other fields on this screen and make any necessary changes (e.g. the terms of payment) and define the header conditions (see Maintaining Conditions )

  8. PressENTER .

  9. The item overview screen appears.

  10. On this screen, enter the information for each item (material number, target quantity, price, receiving plant, or account assignment, etc.) using the same procedure as with purchase orders.

  11. Material without a master record : leave the field for the material number empty and enter the following:

    – Short description of the relevant material or service in the Short text field

    – Material group to which the material belongs, in the Material group field

    – Account assignment category

    You can enter u (unknown) or the category of an account assignment.

    – The target quantity and the order unit

  12. If you specify an account assignment category other than U (field A ), you must enter the relevant account assignment data for the item. To do so, choose Start of the navigation path Item Next navigation step Account assignments Next navigation step (see also End of the navigation path Account Assignment ).

  13. If necessary, review the details for each item. Select the item(s) to review. Then select Start of the navigation path Item Next navigation step Details End of the navigation path .

  14. Enter the desired conditions.

  15. Enter further text for the item if any additional instructions to the vendor or Goods Receiving are necessary. Choose Start of the navigation path Item Next navigation step Texts Next navigation step Text overview Next navigation step . End of the navigation path

  16. Save the contract.

Result

The contract is created in the SAP System. In order that the information in the contract can be transmitted to the vendor, the system generates a message for the contract. How to transmit the message to the vendor is described under Outputting Messages .