Urging Vendors to Submit Outstanding Acknowledgments
Use
You can require a vendor to submit an acknowledgment for each individual item of a purchasing document (PO, scheduling agreement, contract). This function allows you to select for expediting purposes purchasing documents for which no acknowledgment has yet been received.
In the case of purchase orders, the settings for the confirmation control key in Customizing are taken into account. In the case of contracts and scheduling agreements, the system checks only whether an order acknowledgment number exists at item level.
Prerequisites
The external messages have been set up in Customizing for Purchasing.
You can also work with the standard settings. For further information, see Tips for Fast Message Determination Set-Up
in the Implementation Guide (IMG).
Message records must have been created through master data maintenance (
Purchasing
menu).The
Acknowledgment required
indicator has been set in the relevant item of the purchasing document.The purchasing document involved must have previously been transmitted to the vendor.
Activities
You first generate messages for all purchasing documents for which acknowledgment expediting is necessary and then output these messages.
Generating a Message
Choose
<Purchasing document>
Messages
Monitor order acknowledgment.
Enter the criteria for selecting the purchasing documents to be checked with regard to outstanding order acknowledgments.
If you select
List non-transmitted messages
, the resulting list will also contain documents for which an acknowledgment expediter has already been generated but not yet outputted.If you run the reminder program in the background, you must select
Generate and save messages.
The system will then generate and save the messages directly. The output list is for information purposes only.-
ChooseProgram
Execute
.
You will see the purchasing documents your vendor has not yet acknowledged.
Select the documents for which you wish to issue order acknowledgment expediters.
Save your selections.
If you have set up the message determination process in such a way that the acknowledgment expediter is outputted immediately the application document is posted (transmission time-spot 4), you need not perform the following steps.
Outputting Messages Urging Submission of Overdue Acknowledgments
To output the message, choose
<Purchasing document>
Messages
Print/transmit
.
Enter the same selection criteria as in step 2 and specify message type AUFB for acknowledgment expediters.
-
ChooseProgram
Execute
.
Procedure in System
The procedure depends upon whether you are working with or without a confirmation control key.
Without confirmation control key
The system suggests a purchasing document for expediting if there is no confirmation number (in the case of purchase orders and outline agreements), even if the vendor has already delivered part of the total quantity.
With confirmation control key
The system suggests a purchase order for expediting if the confirmed quantity is less than the ordered quantity.
The system takes into account the monitoring period you have defined in Customizing for
Purchasing
(
Confirmations
Set Up Confirmation Control
Confirmation Sequence
) if the confirmation category (e.g.
AB
) has been flagged as relevant to reminder/expediting.
The system suggests outline agreements for acknowledgment expediting if no acknowledgment number has been entered.