Fleet Management
Use
This function enables you to display fleet objects from your transport fleet in the SAP system.
You can map the vehicles as equipment master records and enter vehicle-specific additional data, which is displayed in the system on two additional tab pages. This means that you can now specify important fleet data such as the license plate number, load volume, consumption data, fuel card number, engine data, or fuel type and so on directly in the equipment master record.
Like all pieces of equipment, you can also use the fleet object as a reference object for maintenance or service tasks. The fleet object can act as the reference object for either a notification or an order. You can also perform maintenance planning for a fleet object. You can make the date of the next scheduled service dependent on the distance counter (for example, the odometer), the time counter (for example, the time meter), or any other fleet counter.
Integration
Fleet management is a standard function. All
Plant Maintenance
(PM) and
Customer Service
(CS) functions are available to you, including evaluation functions such as executable programs (reports), list display and list editing functions, the maintenance history and the Plant Maintenance Information System (PMIS).
The vehicle consumption data is updated to a corresponding measurement document in the Plant Maintenance Information System (PMIS) when you save, as long as you have made the necessary settings in Customizing for
Plant Maintenance and Customer Service
under
Configure Measurement Document Update.
You can use the vehicle consumption analysis to evaluate the corresponding standard information structure (S114).
For further information on updating, see Plant Maintenance Information System and Key Figures for Vehicle Consumption Analysis .
Prerequisites
In order for you to be able to record the consumption (or the counter readings used to measure this) in the system, the following prerequisites must be met:
You have made the Customizing setting for Fleet Management under
Plant Maintenance and Customer Service
Master Data in Plant Maintenance and Customer Service
Settings for Fleet Management.
A basic setting in Customizing for Fleet Management is the definition of fleet object types. This depicts technical object types as vehicle-relevant.
You have previously defined the object types under
Define Types of Technical Objects.
Fleet types enable you to differentiate between cars, fork lift trucks and tanks in your fleet pool.
ExampleEven if you only have freight vehicles in your fleet pool, you can still use the fleet type for classification purposes. For example, a haulage company divides its fleet pool into the following fleet types for better data evaluation: Silo vehicles, tanks, tip trucks (for example, street car suspensions or semitrailers), container vehicles, tarpaulin-covered vehicles (for example, semitrailers, conveyor vehicles, plateau vehicles or jumbo load trucks) and special vehicles (for example, coal trucks or walking floor vehicles for bulky material).
End of the example.To organize the maintenance of your fleet object data individually (for each fleet object type), you have assigned an individual view profile to each fleet object type defined. This controls the structure of the screens. This means that you can configure screens for cars and tanks differently, because, in the case of cars for example, you may only want to record the usage type (business or private), and in the case of tanks, only the load volume. You have two tabstrips with a total of eight screen sections at your disposal in the standard system which you can arrange as you wish. You can choose the titles of these tabstrips yourself.
You have created the vehicles as pieces of equipment with vehicle-specific additional data (see Create Vehicle as Equipment ).
You have created counters for the vehicle and flagged these are consumption-relevant.
So that the average daily performance for vehicles can be calculated, you have created at least two documents for a vehicle for each calculation period. If necessary, you have created an initial document. For further information, see Calculating the Consumption Data for Vehicles .
For further information on prerequisites, see Calculating the Consumption Data for “Miles per Gallon” .
Features
Calculating the Consumption Data of a Vehicle
If you have defined special measurement positions for your fleet objects in Customizing of
Plant Maintenance and Customer Service
under
Settings for Fleet Management,
in the
Plant Maintenance
(PM) component you can create corresponding measuring points or counters that are used to calculate the consumption data for your fleet object.
To calculate consumption, you need:
A fuel counter , which measures the fuel or (for trams, locomotives, electric cars) energy consumed
A so-called primary counter (performance counter), which measures a time or a distance (for example, the kilometers traveled or the hours operated)
NoteThe measurement position of the fuel counter must be labeled with the counter usage 3 = consumption-relevant fuel counter in Customizing under
Define Special Measurement Positions for Fleet Objects.
The measurement position of the primary counter must be labeled with the counter usage 1 = consumption-relevant distance counter or 2 = consumption-relevant time counter in Customizing.
End of the note.
You can define several such counters for a fleet object. The counters referred to when calculating the consumption values are controlled by the calculation method. The length of the periods from which the calculation of average consumption values should be determined as well as the unit of measurement of consumption (for example, liters per 100 kilometers, miles per gallon, liters per hour, gallons per hour) is controlled by the calculation method. In the standard system, calculation methods for calculating consumption values are delivered in the following units of measurement:
Liters per 100 kilometers
Miles per gallon
Liters per hour
Liters per mile
Displaying the Consumption Data
If the costing procedure for vehicles is maintained correctly, you can display consumption data for the vehicle. For further information on the data determined and its calculation, see Calculating the Consumption Data for Vehicles .
Here is a short overview of the data determined:
Total counter reading of the primary counter
Total counter reading of the consumption-relevant fuel counter
Average daily vehicle activity (for example, the distance traveled in kilometers per day) in the long and short term
Average daily fuel consumption (for example, liters per day) in the short and long term
Average vehicle consumption (for example, how many liters on average does the vehicle consume per 62.14 mi? How many liters does the vehicle consume on average per operating hour? How many miles on average can a vehicle travel with 100 liters of fuel?)
Next Planned Maintenance Date
All average values are calculated as an average of a long and a short period, the exact length of which is defined in Customizing. You can use the comparison of long-term and short-term analysis values to detect damages to the vehicle (for example, a leak or a faulty engine) or to recognize misuse.
Activities
Function |
What you ought to know |
|---|---|
Display consumption data of a vehicle |
In the vehicle master record, call up the tab page
In the case of planned maintenance, the system displays the date of the next scheduled service. |
Evaluate vehicle consumption analysis |
Choose one of the following menu paths:
|
