Example: Mixed Settlement with Clearing of Differences

The switch in view V_T702N_A (Settlement control in the expert view : Spanish settlement) in the V line is set in position 1 to ‘1’ and in position 16 to ‘1’ and thus allows mixed settlement with clearing of differences to be performed.

T R A V E L E X P E N S E S S T A T E M E N T

I T I N E R A R Y

M E A L S A N D A C C O M M O D A T I O N S

T O T A L A M O U N T S

S E T T L E M E N T

First, the individual meals receipts are printed with amounts. Then the receipt totals per day are shown with the respective tax-free maximum rates for receipts and tax-free per diem amounts. Furthermore, there is a line for each day with the per diem reimbursed on this day or the cleared difference.

On 2/10/97, a tax-free per diem of 22,600 (for Germany, several days, statutory) and a company-internal per diem of 24,200 (for Germany, more than one day, enterprise-specific) apply. Also, the amount up to which receipts are reimbursed tax-free is displayed, as soon as they exceed the tax-free per diem, 61,000. Next to that, the amount 62,000, up to which the company reimburses receipts is shown. Anything above that is capped. If the receipt total amounts to 21,000, as in this case, this amount is reimbursed tax-free, since it is less than the limit of 22,600. Also, the employee is paid 3,000 since his receipts only amount to 21,000 Pts although he would receive 24,000 Pts from the enterprise without receipts. Of these 3,000, 1,600 is tax-free and 1,400 is taxable.

On 2/11/97, a tax-free per diem of 22,600 (for Germany, more than one day, statutory) and a company-internal per diem of 24,000 (for Germany, more than one day, enterprise-specific) apply. Also, the amount up to which receipts are reimbursed tax-free is displayed, as soon as they exceed the tax-free per diem, 61,000. Next to that, the amount 62,000, up to which the company reimburses receipts, is shown. As in per diem settlement, the 22,600 is reimbursed tax-free, and the 1,400 is reimbursed as an additional amount, totaling a reimbursement of 24,000.

On 2/12/97, the employee had a hotel receipt paid by company amounting to 100,000. Both the tax-free and the enterprise-specific maximum amounts are reduced by 100,000. Consequently, the employee receives 0 reimbursed. The 39,000 imputed income is also indicated (see example for receipt accounting).

For 2/13/97, the employee only submitted a small receipt amount: 2,500. He therefore remains below the limit for tax-free per diems 22,600. He receives 2,500 + 20,100 tax-free, and 1,400 as an additional amount.

On 2/12/97, the employee had a hotel paid by company amounting to 50,000. Both the tax-free and the enterprise-specific maximum amounts are reduced by 50.000. Consequently, the employee receives 12,000 reimbursed. If the enterprise-specific maximum amount were not 62,000, as in this case, but, for example, 200,000, the employee would be reimbursed the remaining taxable 60,000.

On 2/15/97, the last day of the trip, the tax-free per diem 3,600 (Spain, last day, statutory) and the enterprise-internal per diem 4,400 (Spain, last day, enterprise-specific) apply. Furthermore, the amount up to which receipts are reimbursed tax-free is displayed, as soon as they exceed the tax-free per diem, 3,600. Next to that, the amount 4,400 up to which the company reimburses receipts is shown. Thus, the receipt total of 2,800 and the cleared difference of 1,600 (800 tax-free and 800 taxable) are reimbursed.