Overview of Additional Functions after Status Changes

You can link further activities to a status change to control and optimize the processing procedure in the related work areas of your company.

The following additional functions are supported:

Functions that are available in the standard system
Functions that you can develop and integrate for a chosen document type according to your company’s requirements

You must fulfill different requirements for the different additional functions. Please see the following table for notes on this.

This table lists activities that are performed automatically when you set a status.

Function	When?	Notes
Send message via message control	Save document info record	Settings in Customizing Document Management Messages
Perform workflow task from the Workflow Workbench	Save document info record	Settings in Customizing for the Document Management by choosing Control data Define document types then Define document status
Create content version See: Content Versions for Original Application Files	Set the status and later processing of the original application file	Settings in Customizing for the Document Management by choosing Control data Define document types then Define document status
Assigning a revision level See: Revision Level Assignment	Save released document info record	Settings in Customizing for the Document Management System by choosing Control Data Define document types
Execute FORM routine from a company-specific program	Set status or save document info record	Settings in Customizing for the Document Management by choosing Control data Define document types then Define document status
Approval Using Digital Signatures	When setting the status that requires a digital signature.	Settings in Customizing for the Document Management by choosing Control data Define document types then Define document status